Administrative Assistant

Plant Administrative Assistant

What You’ll Do

• Provide administrative and clerical support to management team and department personnel
• Manage calendars, meeting schedules, agendas, and high-level visits.
• Schedule appointments and meetings. Make necessary arrangements for meetings including conference room scheduling, travel assistance, technical support, and catering arrangements.
• Organize presentation materials to ensure that presentation technology and corporate standard upgrades are met.
• Handle internal and external communications within the plant and on company intranet.
• Input and track purchase requisitions.
• Monitor incoming documents, messages, and take action to resolve issues and/or meet other deadlines.
• Maintain inventory and audit employee incentive gift card process.
• Concur – corporate credit card database processor. Processes and audits all purchasing, travel and mileage corporate card reports for plant.
• Manage information and weekly/monthly updates on SharePoint sites.
• Submits and tracks bid requests with external vendors.
• Maintain and update facility organization charts.
• Coordinate project management on remodels and furniture upgrades.
• Coordinate large events: logistics, catering, entertainment, and activities.
• Maintain and update plant wide presentations.
• Order supplies for departments.
• Assist with lean tours.
• Support other Administrators in a variety of duties.
  
  

What Is Required

• High school education or equivalent.
• Strong ability to engage with employees and customers in a pleasant and professional manner.
• Minimum 3 years administrative experience.
• Must have excellent working knowledge in the applications of: Word, PowerPoint, Excel, and Outlook.
• Must have strong communication skills and strong work ethic, must have a team player attitude, have the drive to follow through on commitments, proved detail-oriented experience, and an ability to prioritize and manage multiple task.
• Must possess strong organizational and project management skills.
• Must have the ability to maintain confidentiality in all circumstances.
  
  

What’s In It For You

• Attractive compensation package
• Flexible Options (schedule, etc)
• Recognition awards, company events, family events, university discount options and many more perks.
• Gender Pay Equality
  
  

Autoliv is proud to be an equal opportunity employer. Autoliv does not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identify and/or expression, age, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Autoliv does business.