Administrative Coordinator

Administrative Coordinator

Automation Controls, Inc

212 Main St, Newport News, VA 23601

757-599-6884

Automation Controls is seeking a highly organized and motivated individual to join our team as an Administrative Coordinator and Receptionist (full time 40hrs/wk). This dual-role position requires an efficient and personable individual who excels in both administrative support and customer service. They will be responsible for receiving parts, shipping/logistics, invoices and database management. Automation Controls is a local business in Newport News that has been operating and manufacturing electrical control panels for almost 60 years.

Receptionist Duties:

 Greet and welcome visitors with a friendly and professional demeanor.

 Answer, screen, and direct phone calls to appropriate personnel.

 Manage incoming and outgoing mail and deliveries.

 Provide basic information about the company and its services to clients, guests, and

callers.

 Maintain a clean and organized reception area.

Administrative Coordinator Duties:

 Provide administrative support to various departments, including receiving, inputting

invoices, setting up shipments and maintaining office files.

 Manage office supplies and inventory, ensuring all resources are stocked and readily

available.

 Coordinate and assist in event planning, including internal meetings, workshops, or

special events.

 Assist the General Manager with setting up shipments, New Jobs, and ensuring all

Purchase Orders are completed in a timely manner.

 Assist Office Manager with Shipping and Vender Invoicing, filing and organization.

Qualifications:

 Proven competency as a receptionist, administrative assistant, or similar role.

 Strong organizational skills with the ability to multitask and prioritize effectively.

 Excellent communication skills, both verbal and written.

 Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic office

equipment.

 Ability to work independently and as part of a team.

 Attention to detail and a proactive approach to problem-solving.

 Experience in managing scheduling software or QuickBooks is a plus.

 Education; High school graduate or equivalent (preferred)

 Reliable transportation/commute or planning to relocate before starting work (Required)

Job Requirements:

 Full Time 40/hours a week

 In-person 8 hours a day Monday-Friday

 Remote: no

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Newport News, VA 23601 (Required)

Ability to Relocate:

• Newport News, VA 23601: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $20