What are the responsibilities and job description for the Accounting Specialist position at Autonomous Medical Devices Incorporated?
Job Description
Autonomous Medical Devices Incorporated (AMDI), with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.
Summary Of Position
Are you a detail-oriented accounting professional with a knack for organization and problem solving? We're looking for an Accounting Specialist to join our team! We're seeking a proactive, results-driven individual who thrives in a fast-paced environment, takes ownership of their work, and enjoys contributing to a collaborative team. NetSuite experience is a plus! In this role, you will take charge of payables and purchasing, ensuring smooth financial operations from requisition to reconciliation.
Essential Duties And Responsibilities
Scan invoices and upload invoices into Advance Bill Management and route for approvals.
Establish and maintain relationships with new and existing vendors.
Provide support coverage for other members of the Finance and Human Resource teams when they are not available
Additional projects and/or duties as assigned
Full-time onsite work at our Santa Ana location to fulfill the administrative functions referenced above such as scanning in packing slips, scanning in invoices and providing support coverage to other members such as answering the lobby door or helping with shipping packages.
Qualifications Required For Position
Company provided lunch to all employees when working at one of AMDI’s on-site locations.
Our commitment to an inclusive workplace:
We are an equal opportunity employer and encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under federal, state, or local law.
Company Description
Autonomous Medical Devices Incorporated (AMDI), with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.
Autonomous Medical Devices Incorporated (AMDI), with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.
Autonomous Medical Devices Incorporated (AMDI), with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.
Summary Of Position
Are you a detail-oriented accounting professional with a knack for organization and problem solving? We're looking for an Accounting Specialist to join our team! We're seeking a proactive, results-driven individual who thrives in a fast-paced environment, takes ownership of their work, and enjoys contributing to a collaborative team. NetSuite experience is a plus! In this role, you will take charge of payables and purchasing, ensuring smooth financial operations from requisition to reconciliation.
Essential Duties And Responsibilities
- Creates purchase orders from user requisition.
- Confers with vendors to obtain information such as terms, price, availability, and delivery schedule.
- Compares purchase orders, prices, terms of payment and other charges against packing slips and vendor bills.
- Reviews proper accounting period, expense, and department coding.
- Record and reconcile P-card transactions.
- Ensures purchase orders and other bills are processed in a timely and accurate manner.
- Develop training manual and train new users.
- Run reports on open PO’s and reconcile for month-end close.
- Verify packing slips contain date and signatures physically received from individual who purchased the items.
- Scan in packing slips to send to receiving email and receives items in NetSuite
- Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action including obtaining credits and returns with supplier.
Scan invoices and upload invoices into Advance Bill Management and route for approvals.
Establish and maintain relationships with new and existing vendors.
- Modify vendor records in vendor Master file:
- Review W-9s and ensure proper 1099 classifications.
- Verify banking information following best practices to ensure 100% accuracy.
Provide support coverage for other members of the Finance and Human Resource teams when they are not available
Additional projects and/or duties as assigned
Full-time onsite work at our Santa Ana location to fulfill the administrative functions referenced above such as scanning in packing slips, scanning in invoices and providing support coverage to other members such as answering the lobby door or helping with shipping packages.
Qualifications Required For Position
- Minimum of an Associate degree in Business, Accounting, Finance, or equivalent.
- Minimum of 3 years of related experience – manufacturing experience a plus.
- Excellent computer skills with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Microsoft Teams or Zoom
- Experience with NetSuite is highly preferred.
- Well organized, analytical, and strong attention to detail.
- Ability to maintain the highest level of discretion, diplomacy, and confidentiality in all dealings with vendors.
- Someone who gets things done without perfect resources, is innovative, and works with a sense of urgency.
- Results oriented – drives progress & excellence.
- Effective interpersonal and communication skills.
- Contributes to a collaborative and inclusive work environment.
- Someone who has high standards, takes ownership, and is invested in the outcome.
- Someone who proactively helps others, stays positive and has a good sense of humor.
- Full-time onsite at our Santa Ana location, indoor at a manufacturing facility.
- Prolonged periods at a desk and working on a computer.
- Must be able to lift 25 pounds at times.
Company provided lunch to all employees when working at one of AMDI’s on-site locations.
- 401(k) match
- Health insurance, 100% paid for by employer including: Medical, Dental, Vision & Life Insurance
- Competitive vacation, sick days & paid holidays
- Tuition reimbursement
- Casual dress code
- Employee discounts on activities such as theme parks, movie theaters, hotels, rental cars, etc.
- Monthly company-wide social
Our commitment to an inclusive workplace:
We are an equal opportunity employer and encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under federal, state, or local law.
Company Description
Autonomous Medical Devices Incorporated (AMDI), with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.
Autonomous Medical Devices Incorporated (AMDI), with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.
