What are the responsibilities and job description for the Executive Office Administrator position at Autonomy Staffing?
Job Summary :
The Executive Administrator will provide comprehensive administrative support to the Segment Leader, Industry and Consumer, enabling the achievement of company goals and segment-specific targets. This role requires a highly organized, proactive individual who excels at managing multiple priorities, meeting deadlines, and supporting various business initiatives.
Required Qualifications :
Bachelors degree in Business Administration or related field, or 10 years of relevant experience.
Excellent communication skills with a strong command of Excel (advanced) and Word (Required)
Proficient in data analysis and reporting.
Detail-oriented, proactive, and highly organized.
Ability to manage multiple priorities simultaneously, meet deadlines, and escalate issues as needed.
Key Responsibilities :
Reporting & Documentation : Assist in gathering data and preparing the Segment Leaders monthly report.
Prepare documents and presentations for BU management meetings and other key discussions.
Compile SSS data and create pivot tables for analysis.
Manage preparation and tracking of 1 & 3-YP, LTG / KPIs, and business-related reports.
Planning & Coordination : Organize and manage logistics for segment meetings, trade shows, marketing campaigns, and customer visits.
Coordinate the scheduling of segment leaders calendar, ensuring timely follow-ups on customer visits and segment-related actions.
Oversee the onboarding process for new personnel within the segment.
Support to Segment Leader & KAMs : Assist in the creation and coordination of deviation reports and action items.
Provide administrative support to the KAMs (Key Account Managers), ensuring timely task fulfillment and the accurate tracking of customer interactions.
Manage segment leaders travel arrangements and itineraries for meetings / events.
Operational Support : Maintain up-to-date forecasts and calendars for the segment leader and KAMs.
Track and follow up on new account applications and contracts.
Prepare and submit expense reports for the segment leader as needed.
Take minutes during meetings, track action items, and ensure deadlines are met.
Miscellaneous : Organize and send birthday cards for segment employees.
Provide regular updates on the segments project pipeline, LTGs, and daily / weekly tasks.
Additional Requirements :
Willingness to travel for trade shows, segment meetings, and technical events as needed.
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