Office Coordinator

Office Coordinator (Buyer's Assistant)

Location: The Plaza - Kansas City, MO

Salary: $55k

On-site, 5 days per week, 40 hours per week

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Position Overview:

As a Buyer's Assistant, you will play a crucial role in supporting our purchasing and procurement team. Your responsibilities will include assisting with the procurement process, maintaining accurate records, communicating with vendors, and contributing to the overall efficiency of the buying process. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced environment.

Key Responsibilities:

Purchase Order Management:

• Generate and manage purchase orders accurately and in a timely manner.
• Ensure that all purchase orders are aligned with budgetary constraints and company policies.

Vendor Communication:

• Establish and maintain effective communication with vendors to obtain quotes, negotiate terms, and address any issues.
• Assist in evaluating vendor performance based on factors such as quality, delivery, and cost.

Inventory Oversight:

• Collaborate with inventory control to monitor stock levels and facilitate restocking as needed.
• Assist in maintaining optimal inventory levels to support business operations.

Documentation and Record Keeping:

• Maintain organized and up-to-date records of purchase orders, invoices, and vendor contracts.
• Ensure compliance with company policies and relevant regulations.

Market Research:

• Assist in researching and identifying potential suppliers and products.
• Stay informed about market trends, pricing, and new product developments.

Collaboration with Cross-functional Teams:

• Work closely with other departments such as logistics, finance, and operations to ensure a seamless procurement process.
• Communicate effectively with team members to address any procurement-related issues.

Reporting:

• Generate reports on purchasing activities, vendor performance, and inventory levels as needed.
• Provide data-driven insights to support decision-making.

Qualifications:

• Education: Bachelor's degree
• Experience: Previous experience in a purchasing or procurement role is a plus.
• Communication Skills: Strong written and verbal communication skills are essential for effective vendor and team communication.
• Organizational Skills: Exceptional organizational and multitasking abilities are critical to managing purchase orders and maintaining accurate records.
• Attention to Detail: High level of attention to detail to ensure accuracy in purchase orders, invoices, and record-keeping.
• Analytical Skills: Basic analytical skills to interpret data and generate meaningful reports.
• Team Player: Ability to work collaboratively with cross-functional teams in a dynamic work environment.