What are the responsibilities and job description for the Administrative Coordinator position at AV Pros NY?
AV Pros NY: Revolutionizing the Audio Video Industry
We are a cutting-edge company that's transforming the Audio Video and Low Voltage industry with innovative technology designs and installations. As we continue to grow, we're seeking a highly organized and proactive Administrative Assistant to provide essential support to our President and VP.
Our ideal candidate is passionate about technology, thrives in fast-paced environments, and wants to be part of a dynamic team that values innovation and inclusivity. If you're ready to take on exciting challenges and grow with a forward-thinking organization, this could be the opportunity for you.
Key Responsibilities:
- Provide critical support to the President and VP of AV Pros NY.
- Manage time-tracking entries for payroll and ensure accuracy of company fleet maintenance.
- Oversee new vendor onboarding and maintain up-to-date contact records.
- Manage Return Merchandise Authorizations (RMAs) and follow through to completion.
- Ensure timely access approvals for buildings and help coordinate logistics.
- Handle the company's eBay store and assist with creating new administrative processes.
- Oversee new employee onboarding, including workstation setup.
- Manage supplies inventory, anticipate needs, and place orders when necessary.
- Organize meetings, appointments, and events for stakeholders.
Required Skills & Qualifications:
- Ability to work independently and meet deadlines with minimal supervision.
- Excellent time management, organizational, and prioritization skills.
- Tech-savvy and proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- At least 2 years of experience in an administrative role.
- Experience in the AV, construction, electrical, or HVAC fields is a plus.
- Strong communication skills—both written and verbal.
- Ability to think critically and problem-solve on the fly.
Preferred Qualifications:
- Business or Industrial Engineering degree.
About Us:
At AV Pros NY, we're not just a company; we're a family committed to innovation, growth, and creating an inclusive work culture where everyone is valued. Join us as we revolutionize the Audio Video industry together!
