Payroll Director

Payroll Director

Avamere Living

25117 SW Parkway, Wilsonville, Oregon 97070

Job Summary

The Payroll Director is responsible for directing the preparation, distribution, and reporting processes for payroll for multiple state locations. This position oversees the calculation of wages, overtime, and deductions to ensure compliance with federal and state laws and ensures that payments and government reports are disbursed timely and accurately. Ongoing auditing oversight of payroll data and processes is critical.

Essential Duties and Job Responsibilities

• Processes semi-monthly, multiple-state payroll timely and accurately
• Establishes controls, policies and procedures for the payroll function
• Maintains accurate reporting of federal, state, and related payroll taxes and payments
• Reviews and analyzes current payroll, benefits and tax procedures
• Recommends and implements changes leading to best-practice operations
• Audits payroll balance sheets, and YTD earnings
• Communicates actively with Finance, Human Resources and Operations to review cross departmental impacts and reconcile data sharing
• Partners with Human Resources in the areas of benefits and system management
• Partners with Tax and Partner Services groups to better support the partnership
• Manages preparation of management reports, including weekly, monthly, quarterly and year-end reports
• Oversight of Payroll Processor or Coordinator
• Researches discrepancies in payroll information and/or documentation (e.g. time sheets, leave time, etc.) for ensuring accuracy and adherence to procedures
• Provides up-to-date references and audit trail compliance by maintaining a wide variety of payroll information, files and records
• Corresponds with a variety of internal and external clients to ensure accurate processing of payroll deductions and garnishments
• Aware of changes in Company services, systems and software updates
• Keeps current regarding changes in wage and tax law
• Follows up with team members on a proactive basis to ensure customer satisfaction and that current processes are being utilized and understood
• Processes status change, address, direct deposit and tax forms
• Recognizes when an issue must be escalated to another area for resolution
• Maintains strict confidentiality of all payroll and associated information
• Oversight of training and education of new payroll team members regarding Company payroll procedures for various state locations
• Attends company meetings as requested

Minimum Qualifications

• Bachelor’s degree preferred with a minimum of 5 years of experience in a multi-company and multi-state payroll environment, or equivalent combination of education and work experience
• Certified Payroll Professional (CPP) accreditation preferred

Preferred Qualifications

• Knowledge of UKG/UltiPro software preferred
• Knowledge of Point Click Care (PCC) or other Electronic Health Record (EHR) software
• Proficiency with MS Office (especially Excel)
• Working experience of payroll tax at the federal, state and local levels
• Able to establish relationships and build rapport with both internal and external clients at all levels
• Excellent written and verbal skills
• Must consistently demonstrate good judgment and problem solving abilities
• Excellent time management, prioritization, and organization skills
• Ability to work well in a fast-paced and collaborative environment
• Demonstrates resourcefulness and initiative
• Strong attention to detail and accuracy
• Ability to consistently meet deadlines
• The ability to work successfully as part of a team
• Ability to exercise independent judgment in completing assignments

Avamere Living is an Equal Opportunity Employer and participates in E-Verify.