Description

Job Overview

This position is responsible for ensuring vendor transactions are accurately recorded in the general ledger

Job Responsibilities

• Promotes and models the organization’s Core Values.
• Updates and maintains Accounts Payable module within the accounting system to include setup and inactivating vendors.
• Designs processes and procedures and trains employees on how to implement procedures.
• Oversees electronic purchase orders and electronic credit card system.
• Manages the accounts payable inbox.
• Reconciles vendor transactions to the general ledger, AP aging report, and approved invoices and check requests.
• Ensures accurate and timely payments to vendors while adhering to departmental procedures.
• Addresses questions from staff and vendors regarding purchase orders, invoices, accounts payable checks, and related matters.
• Generates weekly check runs, completes positive pay upload, and mails printed checks to vendors.
• Distributes timely tax forms (i.e. 1099’s, etc.).
• Assists in the preparation of accounts payable related documents for program reviews and year-end audits which may include but is not limited to researching and resolving any accounts payable vendor issues; and organizing and maintaining vendor files.
• Trains and provides ongoing technical assistance to other Finance staff.
• Collaborates with the Director of Finance on a regular basis.
• Performs other duties as assigned.

Qualifications

Education

Required: 

• Associate degree in finance, accounting, business administration and/or applicable years of relevant experience.

Preferred:

• Bachelor’s degree in accounting or a related field.

Work Experience

Required:

• A minimum of two (2) years of computerized Accounting or Finance experience.
• At least two (2) years of experience as a bookkeeper or accounts payable specialist.
• 1-2 years’ supervisory experience with the ability to supervise accounting personnel.

Preferred:

• Experience handling at least 300 employees in a non-profit organization.
• 5 years of experience as Accounts Payable.

Additional Skills Required

• Knowledgeable of non-profit automated accounting systems.
• Strong analytical, presentation, verbal and written communication, problem solving and decision-making skills. Capable of managing numerous simultaneous projects and have good organizational skills.
• Ability to work independently with some latitude in independent judgment.
• Ability to analyze, evaluate and summarize financial records.
• Knowledge and experience with MS office software applications with advanced skills using MS Excel and other software applications.
• Ability to travel to various training sessions.
• Automated payroll processing knowledge or experience.
• Excellent writing, editing and proofreading skills.
• Proficiency in MS Office with expertise in Microsoft Outlook, Word, PowerPoint and Excel, and Adobe Acrobat.
• Superior organization skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Expert-level written and verbal communication skills.
• Emotional maturity.
• Highly resourceful team-player, with the ability to be extremely effective independently, as well.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Spanish fluency helpful, but not required.
• Must have dependable transportation, valid driver’s license, clean driving record, current auto liability insurance and insurable by AVANCE, Inc.

Disclaimer (s)

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Nothing in this job description forms or is intended to form a contract of employment. Neither shall the content in this job description be interpreted to conflict with or to eliminate or modify in any way, the “at will” employment status of AVANCE, Inc. employees. Employment remains on an “at-will” basis.

Travel 

5-10% annually on average typically within local area.

Equipment  

Computer, computer software programs and peripherals, resource materials and equipment, copier, fax, and other equipment applicable to the position.  

Working Conditions  

Mental and Physical Demands  

General office and sedentary.  Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.  Use of personal computing equipment. 

Maintain emotional control under stress; work with interruptions and deadlines; walking, standing, stooping, bending, pulling, and pushing; occasional: lifting/carrying, pulling/pushing 10-30 pounds.  Work evenings and weekends as needed.

Environmental Factors