Demo

Internal Admissions

Avante at Melbourne
Melbourne, FL Full Time
POSTED ON 3/8/2025
AVAILABLE BEFORE 4/7/2025

Purpose:

The Internal Admissions Coordinator represents the facility with the area hospitals and other medical professionals. A member of the marketing team and an important part of the overall team approach in the facility.

Qualifications:

  • Must possess the ability to communicate effectively, orally and in writing.
  • Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
  • Must have knowledge of medical terminology.
  • Must have knowledge of Medicare, Medicaid and other insurances.
  • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing admission practices.
  • Software knowledge - Outlook, Excel, Word
  • Must understand and be up to date with the Federal and State regulations for SNF’s related to admissions.
  • Ability to work flexible hours and weekends as needed
  • Ability to read and write in English
  • Must be at least 18 years of age.

Essential Job Functions: Responsibilities include but are not limited to the following:

  • Assessment of all referrals- communicate with appropriate staff
  • Communicate with case manager/online systems regarding pending referrals
  • Maintain all appropriate documentation on all accepted residents, to include 3008, PASRR, FL2, UAI
  • Provide Business Office Manager with all financial documentation prior to admit.
  • Utilize IRM in tracking all referrals and potential admissions
  • Initiate the Admission Notification form to be distributed upon actual admission
  • Initiate the Discharge Notification form to be distributed upon actual discharge
  • Verify all Insurances on all potential admissions
  • Obtain authorization and levels on all applicable admissions
  • Completion of Admission Inquiry Tool
  • Complete admission paperwork within 48 hours of admission
  • Coordinate with family and physician on the necessary information required to admit resident.
  • Communicate with external facilities and hospitals on bed availability.
  • Be available to give tours and information regarding the facility to prospective resident and/or family member.
  • Maintain the Daily Census tracking records
  • Represent the facility in community events
  • Coordinate with Director of Community Relations to help with obtaining required medical documentation prior to admits such as:

o Hospital face Sheet/or Face Sheet form discharging facility

o History and physical

o 3008(FL)

o PASSAR

o Recent nurse’s notes

o Chest X-Ray results

o Recent Lab work results

o FL2(NC)

o UAI(VA)

  • Coordinate with Director of Community Relations to help with obtaining required financial documentation prior to admits such as:

o Insurance verification- Primary and Secondary

o Insurance authorization

o Contact information (address and phone number)

  • Maintain resident confidentiality and privacy. Treat residents with kindness, dignity and respect, know and comply with Resident Rights and report complaints and concerns to the appropriate department.
  • Knowledge of healthcare regulatory standards is preferred.
  • Have a general understanding of Advance Directives.
  • All other duties as assigned.

Residents Rights Function:

Maintain resident/patient confidentiality and privacy; treat residents/patients with kindness, dignity and respect; know and comply with the Resident’s Rights rules and comply with HIPAA regulations.

Physical and Sensory Job Requirements:

  • Minimal physical requirements typically associated with an office/clerical position. The person in this position needs to occasionally move about the office to access file cabinets, office machinery and the like
  • Employee may be required to lift and or move boxes, packages, etc., weighing approximately 25 pounds
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs, balance, stoop or kneel; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Education and Experience:

  • Must have a Bachelor’s Degree or equivalent experience in related field
  • 3- 5 years’ experience in Long Term Care, which can include an SNF, ALF, Hospital or similar healthcare organization and in a similar titled position
  • Knowledge of healthcare Federal and State regulatory standards.

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