What are the responsibilities and job description for the Internal Admissions position at Avante at Melbourne?
Purpose:
The Internal Admissions Coordinator represents the facility with the area hospitals and other medical professionals. A member of the marketing team and an important part of the overall team approach in the facility.
Qualifications:
- Must possess the ability to communicate effectively, orally and in writing.
- Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
- Must have knowledge of medical terminology.
- Must have knowledge of Medicare, Medicaid and other insurances.
- Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing admission practices.
- Software knowledge - Outlook, Excel, Word
- Must understand and be up to date with the Federal and State regulations for SNF’s related to admissions.
- Ability to work flexible hours and weekends as needed
- Ability to read and write in English
- Must be at least 18 years of age.
Essential Job Functions: Responsibilities include but are not limited to the following:
- Assessment of all referrals- communicate with appropriate staff
- Communicate with case manager/online systems regarding pending referrals
- Maintain all appropriate documentation on all accepted residents, to include 3008, PASRR, FL2, UAI
- Provide Business Office Manager with all financial documentation prior to admit.
- Utilize IRM in tracking all referrals and potential admissions
- Initiate the Admission Notification form to be distributed upon actual admission
- Initiate the Discharge Notification form to be distributed upon actual discharge
- Verify all Insurances on all potential admissions
- Obtain authorization and levels on all applicable admissions
- Completion of Admission Inquiry Tool
- Complete admission paperwork within 48 hours of admission
- Coordinate with family and physician on the necessary information required to admit resident.
- Communicate with external facilities and hospitals on bed availability.
- Be available to give tours and information regarding the facility to prospective resident and/or family member.
- Maintain the Daily Census tracking records
- Represent the facility in community events
- Coordinate with Director of Community Relations to help with obtaining required medical documentation prior to admits such as:
o Hospital face Sheet/or Face Sheet form discharging facility
o History and physical
o 3008(FL)
o PASSAR
o Recent nurse’s notes
o Chest X-Ray results
o Recent Lab work results
o FL2(NC)
o UAI(VA)
- Coordinate with Director of Community Relations to help with obtaining required financial documentation prior to admits such as:
o Insurance verification- Primary and Secondary
o Insurance authorization
o Contact information (address and phone number)
- Maintain resident confidentiality and privacy. Treat residents with kindness, dignity and respect, know and comply with Resident Rights and report complaints and concerns to the appropriate department.
- Knowledge of healthcare regulatory standards is preferred.
- Have a general understanding of Advance Directives.
- All other duties as assigned.
Residents Rights Function:
Maintain resident/patient confidentiality and privacy; treat residents/patients with kindness, dignity and respect; know and comply with the Resident’s Rights rules and comply with HIPAA regulations.
Physical and Sensory Job Requirements:
- Minimal physical requirements typically associated with an office/clerical position. The person in this position needs to occasionally move about the office to access file cabinets, office machinery and the like
- Employee may be required to lift and or move boxes, packages, etc., weighing approximately 25 pounds
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs, balance, stoop or kneel; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Education and Experience:
- Must have a Bachelor’s Degree or equivalent experience in related field
- 3- 5 years’ experience in Long Term Care, which can include an SNF, ALF, Hospital or similar healthcare organization and in a similar titled position
- Knowledge of healthcare Federal and State regulatory standards.