Office Manager

Korman Communities, the parent company of the AVE brand, is seeking an experienced Office Manager for their home office located in Plymouth Meeting, PA.

The Office Manager will hold a wide variety of responsibilities with the goal of ensuring the overall smooth operations of the home office as well as providing the highest level of support to our entire home office team including our c-level executives and other senior leaders. Most importantly, they must project a professional, positive, and enthusiastic demeanor at all times in an extremely fast-paced environment. This role requires the ability to proactively anticipate needs and operate with a sense of urgency in order to be successful. The ideal candidate is eager to learn our business from the ground up, be exposed to all our departments, and has a desire for a long-term career with our company.

This position is based 100% onsite at our Plymouth Meeting office, Monday through Friday 8:00am to 5:00pm.

Responsibilities include but are not limited to:

• Provide the highest level of administrative support to all departments in the office including executive leadership, IT, HR, Accounting, Legal, etc.
• Assist our c-level executives and other senior leaders with calendar management, travel coordination, meal reservations, etc. as requested
• Act as a liaison between the home office and our onsite leadership team members
• Generate advanced level reporting
• Send office-wide communications regarding events, emergencies, etc.
• Schedule and coordinate meetings taking place at the home office and manage the conference room bookings accordingly
• Handle printing, scanning, email correspondence and follow-up as requested
• Manage the lobby front desk, including warmly welcoming all visitors with the highest level of professionalism and service orientation
• Answer phones and direct all calls and messages to the appropriate department
• Ensure the lobby, conference rooms, storage, printing, and kitchen areas are tidy and fully stocked at all times
• Troubleshoot issues with office equipment (coffee machine, water filters, appliances, etc.) and ensure they function properly on a daily basis
• Communicate effectively with and act as primary point of contact for all vendors 
• Order all office and kitchen supplies
• Order branded print materials such as brochures, flyers, etc. and maintain inventory
• Place catering orders for office-wide events
• Accept, ship, and distribute packages
• Maintain and update the office directory
• Complete a wide variety of tasks and projects based on business needs

Requirements:

• Minimum of 2 to 4 years administrative support, executive assistant, office management, and/or front desk experience required
• Minimum of 1 years of real estate and/or hospitality experience strongly preferred
• Advanced knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Exceptional verbal and written communications skills
• Strong time management skills and the ability to juggle multiple priorities simultaneously
• Ability to take initiative and approach daily functions in a proactive, professional, and positive manner
• High level of adaptability and flexibility 

Compensation:

• $55,000-$75,000/year

Individual compensation decisions will vary as the annual base compensation range provided is approximate and determined by a variety of factors including but not limited to experience, qualifications, education, and geographic location. All applicants who meet the general job requirements as outlined in the description are encouraged to apply.

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Salary : $55,000 - $75,000