What are the responsibilities and job description for the Marketing Project Manager position at Ave Maria University?
PRIMARY PURPOSE:
The Project Manager is responsible for planning, executing, and overseeing marketing projects from conception to completion. This role focuses on coordinating resources, managing timelines, and ensuring deliverables meet quality standards across multiple marketing initiatives. The position plays a crucial role in improving project management processes, facilitating cross-functional collaboration, and ensuring marketing projects support the university's strategic goals and mission.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Project Planning & Execution:
- Develop comprehensive project plans including scope, goals, deliverables, resources, and timelines
- Coordinate and allocate resources effectively across multiple marketing projects
- Establish and monitor project milestones, deadlines, and deliverables
- Create and maintain project documentation including briefs, specifications, and status reports
- Manage projects using ClickUp platform to track progress and assignments
Sprint Management:
- Implement and facilitate agile sprint methodologies for marketing projects
- Plan and lead sprint planning, daily stand-ups, and retrospective meetings
- Break down project requirements into manageable sprint tasks
- Adjust sprint priorities based on changing requirements and feedback
Stakeholder Management:
- Facilitate communication between marketing team members and other departments
- Manage project stakeholder expectations and maintain regular communication
- Escalate issues appropriately and resolve conflicts among team members
Process Improvement:
- Develop and implement project management methodologies tailored to marketing initiatives
- Create and maintain project management templates and best practices
- Identify inefficiencies in current processes and recommend improvements
- Implement standardized project workflows to increase productivity and quality
Team Coordination:
- Lead cross-functional project teams to execute marketing initiatives
- Assign tasks and responsibilities to team members based on skills and capacity
- Monitor team performance and provide feedback and guidance
- Identify and address resource gaps or bottlenecks that may impact project timelines
- Process and track vendor invoices according to university financial procedures, ensuring timely payment and accurate budget allocation
- Provide administrative support to the Director of Marketing, including calendar management, meeting coordination, and assistance with departmental communications and documentation
Reporting & Analytics:
- Track and report on key project metrics and KPIs using existing dashboards
- Update project dashboards to ensure accurate and current status reporting
- Analyze project performance to identify trends and areas for improvement
- Document lessons learned and apply insights to future projects
EDUCATION:
Bachelor's Degree in Marketing, Business Administration, Communications, or related field
EXPERIENCE:
1 years of experience in project management
CERTIFICATION:
N/A
KNOWLEDGE, SKILLS AND ABILITIES: (WRITE BASED on job needs)
- Advanced proficiency in ClickUp and other project management tools
- Strong organizational and time management skills
- Excellent problem-solving and analytical thinking abilities
- Strong leadership and team management capabilities
- Proficient in Microsoft Office suite
- Experience with marketing technology platforms
- Excellent written and verbal communication skills
- Ability to work under pressure and meet deadlines
- Adaptability and flexibility in changing environments
- Must support the University's Catholic mission
PHYSICAL SKILLS AND ABILITIES: Requires ordinary ambulatory skills sufficient to visit other locations; the ability to stand, walk and manipulate (lift, carry, move) light to medium weights of 10 - 20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, type and perform data entry, visual acuity to use a keyboard, operate equipment and read technical information, ability to hear in order to answer telephones and to communicate verbally, and the ability to sit for extended periods of time.
WORKING CONDITIONS: Work is performed indoors with minimal safety hazards, and requires seated, standing, and movement work.
