What are the responsibilities and job description for the Accounts Payable Clerk position at Aventura Mall?
About the Job
(Job Summary)
The Accounts Payable Clerk is a key member of the Accounting team, responsible for accurately processing invoices and payment requests, maintaining vendor records, and supporting day-to-day accounts payable operations. This position ensures that all financial transactions are recorded in compliance with internal controls and accounting standards. The role also includes administrative responsibilities that support the overall efficiency and accuracy of the accounting function.
What You Do:
(Duties/Responsibilities)
- Receive and review payment requests and vendor invoices, ensuring proper documentation and approval in accordance with company policy.
- Assign appropriate General Ledger coding and input data into the accounting system.
- Set up new vendors in the system, ensuring required documentation such as W-9s is collected and maintained.
- Ensure all payments adhere to established authorization protocols.
- Maintain and reconcile the accounts payable ledger to ensure accuracy and completeness.
- Investigate and resolve discrepancies related to vendor invoices and payments.
- Record manual payments, including ACH and wire transfers.
- Monitor and reconcile vendor statements to ensure timely and accurate payment processing.
- Maintain organized electronic files for all payment requests, vendor records, and supporting documentation.
- Assist in preparing reports and documentation for audits or internal reviews.
- Support process improvement initiatives related to accounts payable workflows.
- Perform other related duties as assigned to support the accounting team.
This job description does not imply that the listed duties are the only responsibilities to be performed by the employee in this position. Employees may be required to carry out other job-related tasks assigned by their supervisor or management.
What You Bring to the Table:
(Requirements)
- Minimum of 3 years of experience in Accounting or Accounts Payable.
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Experience with Yardi or similar accounting software is a plus.
- Proficiency in Microsoft Office Suite, particularly Excel (intermediate level skills required).
- Strong analytical, problem-solving, and organizational abilities.
- Exceptional attention to detail and a high degree of accuracy in all work.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong interpersonal skills with the ability to communicate effectively, both verbally and in writing.
- High level of professionalism, integrity, and discretion when handling confidential information.
- Self-motivated and capable of working independently while also contributing to a team-oriented environment.
