What are the responsibilities and job description for the Administrative Specialist position at Averro?
Administrative Specialist Job Description
This is an excellent opportunity for a skilled administrative professional with an eye for detail to support the Engineering and Compliance teams of a well-established agricultural services company.
The ideal candidate will be responsible for administrative tasks, data entry, maintaining compliance documentation, and supporting the Preventive Maintenance (PM) services. This position works closely with Service Shop managers to distribute and update PM reports, assist in scheduling PM activities, and ensure compliance with regulatory changes.
Key Responsibilities:
- Organize office operations and optimize procedures.
- Manage quarterly and semiannual schedules for relief valve replacement and California air tank permitting.
- Generate semiannual PM inspection reports.
- Notify the Engineering Manager of critical item findings.
- Sort and distribute PM inspection reports promptly.
- Update records and monitor supply levels.
- Coordinate compliance with policies across departments.
- Maintain customer and colleague relationships.
- Manage engineering documents and data entry in maintenance systems.
- Open service calls for maintenance issues found during PMs.
Essential Qualifications:
- Strong administrative background. Support to compliance and/or engineering teams highly preferred.
- Experience with MS Office, data entry, CMMS systems, and office equipment.
- Strong organizational and time management skills.
- Excellent attention to detail, communication, and problem-solving abilities.
Preferred Qualifications:
- Knowledge of city or county permitting, PSM, RMP, Cal ARP, or California regulatory experience.
- Familiarity with regulatory and safety management systems.
- Bilingual (English/Spanish).
Why Averro?
Averro is a Veteran-Owned organization dedicated to delivering innovative talent solutions, business consulting, and technology services that propel businesses and careers forward. We live by our ethos: Be Curious | Build Trust | Empower Each Other. These values show in our commitment to client satisfaction, timely support, and unmatched consultant care. Our Aim – Your Ascent.
Averro is an equal opportunity employer, and we are committed to diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment, regardless of criminal histories, consistent with legal obligations.
