What are the responsibilities and job description for the Administrative Assistant - Maintenanc position at Avflight Corporation?
General Purpose of Job:
Avflight is a leading provider of aviation services committed to ensuring seamless operations and exceptional customer experiences. This position reports to the General Manager. We are seeking a highly responsible and detail-oriented individual to join our team. This role is vital in maintaining the efficiency and reliability of ground support operations while upholding the highest standards of accountability and customer service.
Duties:
Assist with front-line customer interactions as needed, delivering exceptional service
Oversee the maintenance, inventory, and allocation of ground support equipment.
Maintain detailed records and schedules for equipment inspections, servicing, and repairs.
Ensure compliance with safety standards and operational protocols.
Answer phone and emails, direct to appropriate department as needed
Maintaining shop scheduled work as directed by the Director of Maintenance and maintenance team.
Generating work orders, reviewing with the manager for issuance and presenting to customers for approval.
Timely and accurate creation of customer invoices Accounts Payable and Receivable responsibilities
Assisting with audits, researching records, assisting with month end accounting as needed, and other administrative duties as required.
Office administrative duties; data entry, creating reports, emails, filing, faxing, etc.
Perform other duties as assigned
Qualifications:
Must be 18 years or older
High school diploma or GED
Previous experience in a customer service role is preferred.
Experience in aviation preferred
Ability to multi-task in a fast paced environment
Proven attention to detail and a meticulous approach to work.
Strong sense of responsibility and accountability.
Excellent organizational and time-management skills.
Strong communication skills and the ability to collaborate effectively with diverse teams.
Must be available for days, nights, holidays and weekends as determined by the location manager
Competency/Behavioral Requirements:
Must be able to work and focus in a fast-paced environment
Must be a self-starter, be reliable, responsible, and dependable, and fulfill obligations
Willingness to take on responsibilities and challenges
Be sensitive to others' needs and feelings and be understanding and helpful on the job
Physical Demands :
Must have sufficient vision and ability to safely perform the essential functions of the position. Must be able to lift 20lbs and carry up to 10lbs. Frequent sitting, standing, bending, reaching
Work Environment:
Airport environment: Indoors and Outdoors. Extreme outdoor conditions where extreme temperature ranges may be encountered.
Apply online at www.avflight.com
EEO/AA
