Accounts Payable Manager

Position Summary:

The Accounts Payable Manager is responsible for overseeing the company's accounts payable function, ensuring timely and accurate payment of invoices while maintaining strong vendor relationships. This role involves managing the accounts payable team, ensuring compliance with internal controls and regulations, and driving process improvements to enhance efficiency.

Duties & Responsibilities:
•    Review and approve invoices for payment, ensuring accuracy and adherence to company policies.
•    Verify and reconcile invoices with purchase orders and receiving reports.
•    Oversee the scheduling and execution of payments to vendors and suppliers, including electronic transfers, checks, and ACH payments.
•    Manage cash flow to ensure timely payments while optimizing cash reserves.
•    Supervise and mentor the accounts payable team, including training, performance evaluations, and career development.
•    Allocate tasks and manage workload to ensure timely processing of invoices and payments.
•    Establish and maintain effective relationships with vendors and suppliers.
•    Address and resolve any issues or discrepancies related to payments and invoices.
•    Conduct regular reconciliations of accounts payable ledgers to ensure accuracy and completeness.
•    Prepare and present financial reports related to accounts payable for management review.
•    Ensure compliance with company policies, procedures, and regulatory requirements.
•    Implement and monitor internal controls to prevent fraud and errors.
•    Identify opportunities for process improvements to enhance efficiency and accuracy in the accounts payable function.
•    Implement best practices and automation solutions where applicable.
•    Maintain accurate and organized records of all accounts payable transactions.
•    Ensure proper documentation for audit and compliance purposes.

Required Qualifications:
•    Minimum 7 years of relevant experience in an accounts payable or similar role.
•    Excellent organizational and time management skills.
•    Strong understanding of accounting principles and financial statements.
•    Excellent leadership and team management skills.
•    Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
•    Strong analytical and problem-solving abilities.
•    Effective communication and interpersonal skills.
•    Attention to detail and high level of accuracy.

Preferred Qualifications:
•    Bachelor’s degree in Finance, Business or related field.

Travel:
•    None required.

Language:
•    Ability to read, write, speak, and understand English.

Physical Demands:
•    Work Environment: 100% office.
•    Must be able to lift up to 30 lbs. on occasions.
•    Carrying, Walking, Pushing, Climbing, Reaching.

Working Conditions:
•    This job operates in an administrative office setting.
•    This role routinely uses standards office equipment such as computers, phones, photocopiers and filing cabinets.