What are the responsibilities and job description for the Accounts Payable Manager position at STAFFING FISH LLC?
About the job Accounts Payable Manager
Position Overview : We are seeking a highly skilled and experienced Accounts Payable Manager to join our dynamic team. The ideal candidate will be a solution-driven leader capable of evaluating and improving processes while coaching and motivating a team of accounts payable specialists. This role involves overseeing the daily operations of the Accounts Payable department, ensuring timely and accurate processing of invoices, payments, and reconciliations. We offer a competitive salary, benefits package, and opportunities for growth and development.
Key Responsibilities :
Team Management :
Supervise, train, and develop a team of Accounts Payable Specialists, providing guidance and support as needed.
Oversee daily workflow, providing feedback and direction to improve processes, accuracy, and productivity.
Invoice and Payment Management :
Oversee the processing, verification, and matching of invoices, purchase orders, and payments in a timely and accurate manner.
Handle check requests, advances, payroll, legal payments, and tax checks.
Verify and match invoices to checks, obtain all necessary signatures, and distribute checks accordingly.
Enter and verify invoices in the system, ensuring accuracy and proper matching.
Vendor Management :
Research new vendors, manage the approval process, and develop and maintain vendor relationships.
Oversee the verification and validation of vendor information using sources like BBB and D&B reports.
Maintain and manage vendor files to ensure accuracy.
Promptly resolve payment issues or disputes.
Compliance and Policies :
Monitor and enforce compliance with company policies and procedures.
Ensure all ACH / EFT / Wire payments are recorded promptly.
Manage the purchase card program and petty cash.
Month-End Close :
Manage the month-end close process, ensuring all accounts payable transactions are recorded accurately.
Collaborate with other departments for accounting-related research and process enhancements.
Reporting and Analysis :
Prepare and analyze accounts payable reports for management.
Conduct weekly, monthly, quarterly, and annual analyses to ensure payment accuracy.
Process Improvement :
Identify and implement improvement opportunities to streamline the accounts payable process.
Research and resolve unmatchable and invalid invoices, ensuring they are processed correctly.
System and Program Management :
Manage the check processing and vendor statement processing.
Oversee the Accounts Payable system, including uploading OEM daily invoices and posting wire transfers.
Monitor internal / external audits.
Credit and Expense Management :
Keep track of all company credit card spending and make timely payments on credit accounts.
Oversee expense reporting and reimbursement processes.
Collaboration and Industry Trends :
Work closely with the accounting team and other departments to support all business lines and ensure the efficient and accurate processing of invoices and payments.
Stay updated on industry trends and best practices in accounts payable management.
Qualifications :
Bachelors degree in Accounting, Finance, or a related field is preferred but not required.
Minimum of 6 years of recent experience in accounts payable, with at least 3 years in a supervisory or managerial role.
Experience in the manufacturing, construction, retail, or related industries is highly preferred.
Advanced knowledge of Microsoft Excel and proficiency in accounting software.
Strong knowledge of accounts payable processes and procedures, including knowledge of GAAP and financial reporting.
Excellent communication and interpersonal skills.
Ability to manage and prioritize multiple tasks in a fast-paced, growing environment.
Strong analytical and problem-solving skills.
Demonstrated experience with process improvement and implementing changes.
Package Details
Competitive salary, bonus structure, and 401(k) plan with company match.
Comprehensive health, dental, vision, and Life insurance.
PTO, Sick days, and holidays.
Opportunities for professional development and career advancement.
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