Billing Specialist

Overview

We are seeking a detail-oriented and experienced Billing and Accounts Receivable (AR) Specialist to join our Accounting team. Reporting directly to the Director of Finance, this role is crucial in managing the billing processes and AR for our government contracts, prime contractor relationships, and vendor interactions. The ideal candidate will have a strong background in financial and accounting operations, particularly in the government contracting sector. 

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

Key Billing Responsibilities: 

• Prepare and process accurate and timely invoices for government contracts, prime contractors, and subcontractors. 
• Manage accounts receivable, including tracking payments and following up on overdue accounts. 
• Ensure compliance with government billing regulations and contract terms. 
• Collaborate with project managers and project control analysts to gather necessary information for billing accuracy. 
• Reconcile billing discrepancies and resolve invoice-related issues promptly. 
• Maintain detailed records of all billing activities and transactions. 
• Generate and analyze billing reports to support financial decision-making. 
• Assist in month-end and year-end closing processes related to billing and accounts receivable. 
• Coordinate with other departments to ensure all billable items are captured and processed correctly. 
• Stay updated on changes in government contracting regulations and billing procedures. 

Key Accounts Receivable Responsibilities: 

• Handle customer payments and monitor various account statuses as a primary duty, ensuring timely processing and accurate record-keeping. 
• Manage and reconcile incoming payments from government agencies, prime contractors, and vendors, maintaining detailed records of all transactions. 
• Regularly review and update account statuses, identifying and addressing any discrepancies or issues promptly. 
• Prepare and send invoices to government agencies, prime contractors, and vendors in a timely manner. 
• Communicate with clients, government agencies, and prime contractors regarding payment status, account balances, and resolve any discrepancies. 
• Initiate and manage the collections process for overdue accounts, including sending reminders and negotiating payment plans when necessary. 
• Generate and analyze accounts receivable reports, providing insights on cash flow and potential risks to management. 
• Collaborate with other departments to ensure compliance with government contracting regulations and Cost Accounting Standards (CAS). 
• Assist in month-end and year-end closing procedures, including account reconciliations and financial reporting. 
• Support internal and external audits by providing necessary documentation and explanations related to accounts receivable. 

Qualifications

 Required 

• An associate’s degree in Accounting, Finance or related field, 3-5 years’ related experience is acceptable in lieu of a degree 
• Minimum of 3-5 years of experience in billing, preferably in government contracting or similar industry 
• Proficiency in accounting software and Microsoft Office Suite, especially Excel 
• Strong understanding of billing procedures and regulations 
• Excellent attention to detail and high degree of accuracy 
• Strong analytical and problem-solving skills 
• Ability to meet deadlines and manage multiple priorities 

Preferred 

• Experience with Defense Contract Audit Agency (DCAA) compliance 
• Familiarity with FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) 
• Knowledge of ERP systems, preferably those used in government contracting 
• Certification in accounting or billing (e.g., CPA, CPB) 
• Skills and Attributes 
• Excellent communication skills, both written and verbal 
• Strong organizational abilities 
• Ability to work independently and as part of a team 
• Discretion in handling confidential financial information 
• Adaptability to changing regulations and business needs 
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• Salary range:$ 51-74k (The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.) 

At AVIAN, we offer a comprehensive benefits package designed to support your health, financial security, and overall well-being. Our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans. Financially, we provide flexible spending accounts (FSA), a 401(k) plan with company contributions, and an employee stock ownership plan (ESOP). Additional perks like wellness reimbursements and referral bonuses are also available.

For insurance protection, we offer basic life insurance, accidental death and dismemberment (AD&D) coverage, disability benefits, and AFLAC supplemental insurance. In terms of life, work, and family, we provide flexible time off, paid sick leave, maternity and bonding leave, and military training leave. Tuition reimbursement and professional development opportunities are available to help you grow. We also offer pet insurance, identity protection, and life assistance programs. At AVIAN, we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.

Salary : $51,000 - $74,000