What are the responsibilities and job description for the Office Administrator position at Avicenna Accounting Inc?
About Us:
Avicenna Accounting Automation INC is a growing, client-focused accounting firm committed to providing high-quality accounting services and financial solutions. Our team is dedicated to delivering excellence to our clients, and we’re looking for an organized and professional Office Receptionist/Administrator to be the first point of contact for our office and support our team’s daily operations.
Position Overview:
We are seeking a dependable and detail-oriented Office Receptionist/Administrator to handle various administrative and client-facing tasks. The ideal candidate will be proactive, organized, and comfortable managing a range of office duties in a professional accounting environment.
Key Responsibilities:
- Front Desk & Client Interaction: Answer and direct phone calls, manage incoming inquiries, and schedule appointments.
- Document Management: Organize, file, and maintain client documents, ensuring confidentiality and accuracy.
- Payment Processing: Process payments, record transactions, and maintain accurate financial records.
- Authorization Management: Send out and track client authorizations, ensuring timely follow-up.
- General Office Support: Assist with other administrative tasks as needed, including data entry, office supply management, and supporting the accounting team with day-to-day tasks.
Requirements:
- Experience: Previous experience in an administrative or receptionist role preferred; experience in an accounting or professional services firm is a plus.
- Skills:
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to handle confidential information with integrity.
- Education: High school diploma or equivalent; additional certifications or coursework in office administration is a plus.
Why Join Us?
- Friendly and professional work environment.
- Opportunity to be a key part of our growing team and make a meaningful impact.
If you are a dedicated professional with a passion for helping clients and supporting a team, we’d love to hear from you! To apply, please submit your resume and a brief cover letter explaining why you’re the perfect fit for this role.
Avicenna Accounting Automation INC is an Equal Opportunity Employer.
Salary : $18 - $23
