What are the responsibilities and job description for the Front Desk Attendant position at Avid Hotel?
Job Summary:
The Front Desk Agent is the first point of contact for guests at the hotel, responsible for providing exceptional service during check-in, check-out, and throughout their stay. This role involves handling guest inquiries, processing reservations, and ensuring that all guest needs are met with efficiency and professionalism.
Key Responsibilities
- Guest Service
- Welcome guests upon arrival, ensuring a warm and friendly reception.
- Perform check-in and check-out procedures accurately, efficiently, and in accordance with hotel policies.
- Assist guests with reservations, room assignments, and any special requests to ensure a pleasant stay.
- Provide guests with information about hotel amenities, services, and local attractions, offering recommendations as needed.
- Address and resolve guest concerns or complaints promptly, escalating issues to the Front Desk Manager when necessary.
- Front Desk Operations
- Process guest payments, including cash, credit cards, and room charges, ensuring all transactions are handled securely and accurately.
- Answer and direct incoming calls, taking reservations and handling guest inquiries with professionalism.
- Manage room keys, ensuring they are issued, tracked, and returned securely.
- Coordinate with housekeeping and maintenance departments to ensure rooms are clean, ready for occupancy, and that any guest requests are fulfilled.
- Administrative Tasks
- Maintain accurate records of guest information, reservations, and billing details in the property management system (PMS).
- Balance and reconcile daily transactions, ensuring accuracy in cash handling and credit card processing.
- Prepare and distribute guest folios at check-out, ensuring all charges are accurate and accounted for.
- Assist in maintaining the cleanliness and organization of the front desk area, including stocking supplies and managing inventory.
- Collaboration and Communication
- Work closely with other departments, such as housekeeping and food and beverage, to ensure seamless service and guest satisfaction.
- Communicate effectively with the Front Desk Manager and other team members regarding guest needs, special requests, and any operational issues.
- Participate in team meetings and training sessions to stay updated on hotel policies, procedures, and promotions.
- Support the front desk team during busy periods or when additional help is needed.
- Security and Safety
- Follow all security procedures, including verifying guest identities and maintaining key control.
- Report any suspicious activities, safety hazards, or maintenance issues to hotel management immediately.
- Ensure that guest privacy and confidentiality are maintained at all times.
Other duties as assigned to meet the needs of the property.
Qualifications:
- High school diploma or equivalent.
- Previous experience in a front desk, customer service, or hospitality role is preferred.
- Strong communication and interpersonal skills, with a focus on guest service.
- Proficiency in front desk software systems, including property management systems (PMS).
- Ability to work independently and handle multiple tasks efficiently in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Physical ability to stand for extended periods and handle guest luggage if necessary.
Working Conditions:
- Flexible working hours, including weekends and holidays.
- May require working in shifts, including evenings and overnight.
- Physical stamina is required for long periods of standing and interacting with guests.
Benefits:
- Competitive salary.
- Employee discounts on hotel stays.
- Opportunities for career advancement within the hotel.
The statements in this job description are intended to represent key duties and the level of work being performed. They are not intended to be ALL responsibilities of the job.
Crossroads Hospitality, LLC is an Equal Opportunity/Affirmative Action Employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply.
