What are the responsibilities and job description for the Accounting Clerk position at Avion Hospitality?
JOB SUMMARY
The Accounting Clerk is responsible for the accounts payable function; ensuring invoices are processed on a timely basis, responsible for handling all the hotel deposits in accordance with Avion Hospitality Standards. In addition,
The Accounting Clerk also assists the Property Accountant with the administration of the Accounting area, including Accounts Payable, Human Resources and Payroll.
DUTIES & FUNCTIONS
Essential :
- Approach all encounters with guests and employees in a friendly, service oriented manner.
- Maintain regular attendance in compliance with Avion Hospitality standards, as required by scheduling which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working (per brand standards)
- Comply at all times with Avion Hospitality standards and regulations to encourage safe and efficient hotel operations.
- Ensure hotel billing is processed and mailed in a timely fashion.
- Make phone calls to all new billings and outstanding accounts to keep Accounts Receivable Aging in line with Accounting S.O.P.'s and corporate standards.
- Generate an aging report as directed by Corporate Office.
- Maintain a filing system for direct billing.
- As directed, assist the Property Accountant with Accounts Receivable administration.
- Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
- Participate in bi-monthly credit meeting and give status of accounts.
- Marginal
- Assist the Property Accountant with the administration of Human Resources issues, including processing New Hire Paperwork, payroll administration and distribution of paychecks.
- Assist with other accounting duties as directed by the Property Accountant.
- Assist with filing of Human Resources and Accounting Paperwork.
- Assist Human Resources with Training Tracking and File Audit process
- Assist Property Accountant with maintaining filing system for direct bill accounts.
- Other duties as required.
QUALIFICATION STANDARDS
Education & Experience :
Physical requirements :
Mental requirements :
