Office Manager

Description

$21 - $24 Hourly

AVITA Medical® is a leading therapeutic acute wound care company delivering transformative solutions. Our technologies optimize wound healing, effectively accelerating the time to patient recovery.

We believe that patients are at the heart of everything we do, our employees are the lifeblood of AVITA Medical, passion is key to making a difference, quality impacts everything we do, and integrity is essential to our success

Position Summary

Our growing team is looking for an Office Manager who will be responsible for any administrative duties and will assist Human Resources. The ideal individual should be people-oriented with high energy, strong sense of urgency, and highly developed ability to multitask.

Key Responsibilities

• Facility Management for Valencia and liaison with landlord for maintenance
• Coordinate all aspects of office management, including but not limited to office equipment, supplies, mail, office-space needs, etc.
• Purchasing office supplies and equipment and maintaining proper stock levels
• Assist with expense reporting for executives and other team members, as required
• Managing Reception area, deliveries and visitors, Phone screening and support for the company
• Retrieving, logging, and distributing mail, Creating UPS labels per request, going to post office as needed for certified mail
• Calendar support as needed
• Coordination of logistics for company meetings/events
• Maintain physical and virtual office files and file management systems
• Perform other general administrative duties and projects assigned
• Update & maintain HR/ Personnel records
• Responsible for the facilities day-to-day operations (such as distributing building access cards, desk, and office keys, etc.)
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
• Organize office operations and procedures
• Organize staff events (quarterly dinner, monthly luncheon/ breakfast, team building) as needed.
• Facilitates, supervise and equipment management (e.g. office equipment, tables, chairs, copier, etc) and including housekeeping, repair and maintenance
• Administration matters such as office phone line maintenance, office cleaning agreements, etc.
  
  

Requirements

• Professional demeanor
• Proven office management, administrative, or assistant experience
• Knowledge of clerical practices and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to consistently handle sensitive and/or confidential material and information appropriately
• Proficient in Microsoft Office, Outlook; Power Point, and Excel
• Self-motivated & independent
• Team player and strong individual contributor
  
  

EEOC: AVITA Medical is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs.

Your Physical Work Environment Will Require: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear, stand, walk and/or balance, use hands and fingers to type, handle, feel, grasp, push, and pull. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus. The individual is frequently required to reach with hands and arms, and repetitive motion, The individual is occasionally required to stoop, kneel, or crouch. The individual may occasionally lift and/or move up to 25 pounds.

AVITA Medical is an E-Verify participant.

AVITA Medical recognizes the role of information security in ensuring that users have access to the information they require to carry out their work in a secure manner. AVITA Medical is committed to protecting the security of its information and information systems. As such, each role within AVITA Medical must demonstrate the same commitment to information security.