What are the responsibilities and job description for the Manager - Policy Office - Remote position at AVIXA?
Title : Manager, Councils Administration FLSA Status : Exempt Supervisor : Sr. Manager, Global Industry Engagement Programs Location : US-Fairfax, VA (while regular in-person attendance is not required, candidates should be able to access the office to fulfill job duties) Department : Global Industry Engagement Alt Work Eligibility : CWW-Y, Telework-Y , Remote-N Level : Manager Starting base salary range is $69,000-75,000. This role will have frequent interactions with the councils facilitating their various meetings and events and must be comfortable and proficient organizing meetings and program agendas, training content and public speaking. The ideal candidate will be able to handle multiple high priority projects and programs simultaneously, as well as concurrent databases managing data on AVIXA’s volunteers / members, maintaining department product inventories, and related event support. The primary responsibility will be the management of all industry segment volunteer councils, ensuring their effective functioning, supporting council chairs, and enhancing the efficacy of AVIXA’s volunteer group. Volunteer Leadership and Council Administration : Provide robust support for the development and implementation of Council and Committee strategies to enhance the impact of AVIXA’s volunteer initiatives. Uphold operational standards and the structure of Council local groups. Monitor and manage council and volunteer vitality metrics, establishing benchmarks and tracking progress against them. Regularly review and update Standard Operating Procedures (SOPs) to maintain departmental performance and efficiency. Plan, schedule, and manage all Council Lounge and Women’s Breakfast programming for in- person sessions at AVIXA tradeshows. Member Engagement Programs : Collaborate with department managers to identify legacy processes for automation, thereby increasing overall operational efficiency. Organize and lead regularly scheduled calls for all Councils, ensuring seamless post-call follow-up with documented action items, recordings, and to-do lists on platforms like Higher Logic and Xchange. Maintain accurate volunteer member data across various databases and collaboration tools. Act as the primary contact for AVIXA’s volunteer online communication platform (Xchange and Higher Logic), offering necessary support when required. General Office Administrative Duties : Handle general inquiries about department programs, volunteer opportunities, and assist in invoice creation and processing from initiation to collection. Efficiently manage department calendars and undertake other assigned administrative tasks. Oversee accurate inventory records and proactively manage stock levels, issuing alerts for reorder when necessary. Coordinate departmental shipping requirements, encompassing programs, attendance at industry shows, and general logistics. Collaborate closely with the Expo shipping manager to ensure seamless department shipping logistics for the annual convention. Travel Requirements : Be prepared for occasional travel, constituting approximately 5% of your time. In summary, the role is pivotal in ensuring the smooth functioning of AVIXA’s Council volunteer initiatives, involving proactive management, efficient communication, strategic planning, and meticulous attention to detail. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education : Bachelor’s Degree preferred Experience Level : At least 3 years of experience working with associations with direct involvement in association program administration. Technical Skills : Working knowledge of CRM’s and online collaboration tools. Experience or knowledge of Salesforce is a plus. Technology savvy and comfortable learning new software. Working knowledge of online collaboration / webinar tools such as Zoom extremely helpful. Comfortable speaking to groups of members, virtual and in-person. Not-for-profit knowledge, volunteer management skills, event experience. Successful candidate must be highly organized, have great time management skills, and be able to prioritize his or her work for multiple concurrent projects and tight deadlines. Why You’ll Love Working Here : AVIXA is a global organization that celebrates diversity of thought, background, demographics, and experience. It’s not all about work : generous PTO and holiday time off, flexible working hours, option for a Compressed Work Week (i.e., AVIXA offers comprehensive medical, dental, and vision benefits, 401k plan with company matching, pet insurance, learning and career development opportunities, education assistance, and more! EEO Policy Statement : It is the policy of AVIXA to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to race, color, religion, age, sex, national origin, disability, sexual orientation, or any other category protected by law.Category : Administrative, Keywords : Administrative Manager, Location : Fairfax, VA-22035
Salary : $69,000 - $75,000
