What are the responsibilities and job description for the Operations Coordinator position at Awesomely?

About Awesomely :

We’re an education company that publishes simple online training programs for aspiring investors & entrepreneurs. Whether it’s through real estate, stocks, cryptocurrency, starting your own business — or all of the above — our mission is to inspire, empower and equip people to live awesomely .

For two years running Inc Magazine recognized us as one of the fastest growing online publishers in the US, and thus far we've directly served 225K people across the globe with 50 awesome employees who make it all happen.

As we scale in 2025, we need a versatile, high-energy, Operations Coordinator to join the Awesomely Team! to support (or awesome) VP of Operations in ensuring the smooth operation of the company.

This role combines elements of an Executive Assistant, Project Manager, and Hiring Coordinator, requiring a unique blend of administrative, project management, and coordination skills. The ideal candidate will be a proactive team player with excellent communication skills and the ability to work effectively across departments.

What You'll Do : Executive Support

Provide administrative support to the VP of Operations, including managing calendars, coordinating travel arrangements, and preparing correspondence.
Ensure seamless communication and coordination with senior leadership and department heads.
Assist VP of Operations achieve Inbox Zero on all team communications platforms.

Project Management

Assist in managing a variety of projects from initiation to completion, ensuring timely execution and adherence to project goals.

Coordinate with all departments to ensure project deliverables are met and action items are followed up on, while maintaining project documentation and reports.

Hiring Coordination

Assist in the hiring process by ensuring job postings are live and up-to-date and manage incoming candidates, ensuring no candidates are left behind!

Coordinate with hiring managers to facilitate the interview process and ensure all necessary materials are prepared and candidates are having a great experience.

Operational Execution

Organize meeting notes and ensure follow-through on action items from meetings with owners and department heads.

Ensure all Ops and HR checklist tasks are completed and maintain compliance with company policies.

Assist in preparing materials for weekly, quarterly and annual meetings.

Process Improvement & Collaboration

Identify opportunities for process improvements and suggest solutions.

Assist in implementing new operational processes and procedures.

Work closely with all departments to ensure operational efficiency and alignment with company goals.

Foster a positive and productive work environment by promoting company culture and values.

What You Need to Succeed :

1-3 years of experience in an operations, executive administrative, or project management role [blended].

Highly detail oriented, with strong organizational and time management skills.

Excellent communication and interpersonal skills, with the ability to work independently and as part of a team.

Proficiency in Word, Excel, Google Workspace and other office tools.

Experience with coordination and project management tools (e.g., Asana, Trello) is a plus [bonus points for using Teamwork].

A super positive attitude, along with strong problem-solving skills and the ability to quickly adapt in a fast-paced environment.

Ability to work intuitively with minimal supervision (guidance & guidelines will be provided by the VP of Operations, which is different from supervision).

VERY IMPORTANT!

Please watch this video from Adrian, the VP of Operations who you would be working with : https : / / youtu.be / xn08a8Y8xX4

Why Join Awesomely?

Join us in our mission to inspire, empower, and equip others to live more awesomely — to always be leveling up in making life easier, awesomer and more rewarding in meaningful ways.

Be part of a quirky company accelerating an upward trajectory, with real humans who sincerely enjoy their shared mission and purpose.

Play a key part of helping us scale, while elevating yourself into one of the fastest growing online publishers in the US. ( verified by Inc.com! )

Thrive in a fully remote environment that promotes creativity, innovation, autonomy and an upbeat work environment.

We offer a competitive salary, comprehensive health benefits, PTO, and a matching 401K.

Last but definitely not least, come as you are! Everyone works best when they’re most comfortable, so if Hawaiian shirts and baseball caps are your thing, we highly encourage you to wear them, preferably together. : )

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