What are the responsibilities and job description for the Coordinator of Operations position at Freshway Produce Inc?
I. Overview
The Coordinator of Operations at Freshway Produce plays an essential role in handling various operational activities within a company. The Coordinator of Operations ensures that business procedures are executed effectively and efficiently, contributing to the company's overall growth. The incumbent navigates between various company departments to aid in planning, overseeing and streamlining operations.
Reports to: The President and CEO
II. Responsibilities
1. Responsible for facilitating the smooth functioning of office and operations procedures.
2. Organizes meetings for the CEO and other management team members.
3. Makes travel arrangements for the CEO and may assist other team members.
4. Maintains records and prepares reports, ensuring the administrative aspect of the company runs smoothly.
5. Assists with the office’s budget planning.
6. Responsible for coordinating projects and ensuring everything moves according to schedule. Communicate with different teams, set deadlines and follow up on project statuses.
7. Facilitates cross-channel feedback from clients and employees to management and executive teams.
8. Works with team leaders and department heads to learn departmental needs and goals.
9. Ensures that all activities conform to local, federal, industry and company standards.
10. Observes, reviews and analyzes processes to identify inefficiencies and areas where improvements could be made.
11. Designs and maintains clear operational guides to ensure consistency of operations.
12. Delivers reports to department heads and management teams to provide insight into the overall efficiency of the organization.
13. Coordinates office activities.
14. Manages office supplies working with the shipping and receiving coordinator.
15. Schedules meetings and appointments for the CEO and other management team members as needed.
16. Provides general administrative support to Miami Office employees.
17. Works closely with staff in the Back Office with projects and other tasks as needed.
18. Monitors office supplies and orders new stationery, furniture, appliances and electronics as required.
19. Organizes maintenance companies to keep the office clean and safe and ensure its appliances are in good order.
20. Reports office progress to senior management and working with them to improve office operations and procedures
III. Skills and Qualifications
1. Bachelor's degree in business or a related field
2. 3 to 5 years of experience in administrative or clerical roles; project management a plus
3. High level of enthusiasm, passion for organization and ability to multitask
4. Strong organizational, communicative and problem-solving skills
5. Time management
6. Setting goals
7. Working under pressure
8. Self-motivation
9. Analytical thinking
10. Attention to detail
11. Decision-making
12. Strategic planning
13. Bilingual in Spanish and English a plus
Job Type: Full-time
Pay: $45,000.00 - $58,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
Salary : $45,000 - $58,000