Program Assistant, Student Affairs

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

Required Documents to Apply:

The Program Assistant will work with the Student Affairs team to build a free-standing degree-granting medical school in Northwest Arkansas.

The Program Assistant will provide administrative support to the Office of Student Affairs (OSA) and will report to the Assistant Dean of Student Affairs. The Program Assistant will proactively and continuously manage and support operations, projects, and processes in the OSA, in addition to calendar management, scheduling meetings, and arranging travel.

Job Description:

Program Assistant, Student Affairs

About The Position

The Program Assistant will work with the Student Affairs team to build a free-standing degree-granting medical school in Northwest Arkansas. 

The Program Assistant will provide administrative support to the Office of Student Affairs (OSA) and will report to the Assistant Dean of Student Affairs. The Program Assistant will proactively and continuously manage and support operations, projects, and processes in the OSA, in addition to calendar management, scheduling meetings, and arranging travel. 

We are building a workplace and learning climate in which inclusive excellence and whole health principles are inextricable parts of our culture and practices. All voices are heard and valued, and professional and personal growth are actively supported. We are building a school that will facilitate exceptional professional development opportunities for our team members.

Major Responsibilities/Essential Functions Specific to The Position:

• Collaborate with the Assistant Dean and staff to ensure that OSA operates with consistency and efficiency.  
• Coordinate projects and meetings with internal and external participants via Zoom or in-person. 
• Effectively anticipate and respond to needs and requests, both internal and external  
• Manage, coordinate, and arrange travel and travel-related activities for OSA team members. 
• Process expense reports via Workday ensuring accurate and timely reimbursements. 
• Schedule and document meetings in support of the OSA. 
• Track, monitor and follow-up on projects and action items associated with the Assistant Dean and the OSA; work closely with the OSA to receive regular updates on outstanding items. 
• Execute tasks that require excellent multitasking, organization skills and attention to detail.  
• Provide administrative support for student organizations, including student government, clubs and organizations, and student interest groups. 
• Function in dynamic high-paced environment 
• Work independently on assignments. 
• List the primary responsibilities of the role.
• Other duties as assigned. 

Education

• High School Diploma  

Required Work Experience and Qualifications

• One to three years’ full time professional experience providing administrative support  

• Proficient in Microsoft Office Suite, Zoom, and ability to learn new software applications 

• Excellent verbal and written communication skills  

• Strong interpersonal skills  

• Strong time management skills with proven ability to meet deadlines   

• Ability to function in a fast-paced environment. 

• Support of the mission and vision of the AWSOM 

Preferred Work Experience and Qualifications

• 3 years of full-time professional experience providing senior level support. 

• Experience in higher education, medical education and/or healthcare  

• Experience with Microsoft Teams  

• Strong editing and writing skills 

• Demonstrate strong judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks 

About Us

Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program enhancing traditional medical education with the arts, humanities, and whole health principles. The School’s culture embraces self-care to empower students to care for their own well-being as well as their patients’. The School’s state-of-the-art medical education facility is under construction in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The School has been granted preliminary accreditation status by the Liaison Committee on Medical Education.

What We Seek

We are building a cadre of medical professionals trained in conventional medicine and in whole health, by reimagining medical education. We seek leaders and faculty who are excited by this endeavor. We are building a health care learning and delivery environment in which diversity is a strength and highly valued. Thus, we seek candidates who contribute to diversity in all its forms. Ideal candidates are committed to our goals of inclusive excellence, and to facilitating optimal health for all using a whole health approach.

Faculty and staff members will contribute to the development and rollout of the ARCHES curriculum, which is built on evidence-based approaches to teaching and learning. It includes the following six core elements:

• Art of Healing
• Research
• Clinical
• Health Systems Science
• Embracing Whole Health
• Science of Medicine

All six areas of the curriculum will be interwoven throughout the four-year curriculum.