Accounting Specialist

Description

AX9 Security is seeking a detail-oriented and highly organized Accounting Specialist to join our finance team. This role is responsible for managing accounts payable (AP), assisting with payroll processing, maintaining the general ledger (GL), recording journal entries, and generating financial reports, among other accounting responsibilities. The ideal candidate will ensure accuracy in financial transactions, maintain compliance with accounting standards, and support the company’s overall financial operations.

Key Responsibilities:

1. Accounts Payable (AP) & Financial Transactions

• Process vendor invoices, verify approvals using our internal clock-in system, and ensure timely payments.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records, including tax forms and payment terms.
• Process electronic transfers, checks, and ACH payments.
• Answer inquiries from vendors regarding payment status and issues.
• Assist with month-end and year-end closing processes.

2. Assist with Payroll Processing

• Process payroll accurately and in compliance with company policies and labor laws.
• Verify employee hours, deductions, benefits, and tax withholdings.
• Maintain payroll records and assist employees with payroll-related inquiries.
• Process off-cycle payroll checks as needed

3. General Ledger (GL) & Journal Entries

• Maintain and reconcile general ledger accounts with Payroll & Vendors.
• Prepare and post journal entries for accruals, prepaids, vendors, payroll, and expense allocations.
• Assist with monthly and year-end financial closing activities.

4. Financial Reporting

• Generate financial statements and reports for management review.
• Assist in audits by preparing required documentation and reports.
• Assist with Budget/Forecast compilation

5. Other Accounting Support Duties

• Support cash flow management and forecasting.
• Reconcile Bank/Credit Card statements.
• Manage company credit cards and record transactions daily.
• Monitor company gas usage daily for fluctuations.
• Open and sort all accounting mail daily. This includes opening and adding up all physical checks received in the mail.
• Prepare payment packets to be overnighted via FedEx each week
• Provide administrative support to the accounting team as needed.

Qualifications

• Qualifications & Requirements:

• Education: Bachelor’s degree in accounting, Finance, or a related field preferred.
• Experience: Minimum of 2-5 years in accounts payable, payroll, or general accounting.
• Technical Skills:
  • Proficiency in QuickBooks accounting software, Microsoft Outlook, and Zoom
  • Advanced Excel skills (VLOOKUP, Pivot Tables, etc.)
  • Strong understanding of accounting principles and practices.
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• Soft Skills:
  • High attention to detail, accuracy and organizational skills.
  • Strong problem-solving and analytical skills.
  • Ability to meet deadlines and manage multiple priorities in a fast-paced environment.
  • Excellent communication, problem solving, and teamwork skills.

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  Work Environment & Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off (PTO) and holiday pay.
• 401(k) retirement plan, no company matching

Licensing: 

CA PPO 15200 | AZ DPS 1609999 | TX DPS B18160 | MD MSPD 106-5206 | WASH MPD SAB2002271 | HI 1111 | NJ SORA 1793 | NY 11000213558  

AX9 Security, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Salary : $25 - $35