What are the responsibilities and job description for the Executive Assistant to Director of Operations position at Axela Management?
Executive Assistant to the Director of Operations
At Axela Management, we’re passionate about providing top-tier property management services across multi-family, student housing, and commercial properties. As we continue to grow, we’re looking for an Executive Assistant who thrives in a fast-paced environment, loves problem-solving, and knows how to keep things running smoothly behind the scenes.
What You’ll Do
As the Executive Assistant to the Director of Operations, you’ll be a key player in keeping our operations organized, efficient, and ahead of the game. This role is more than just admin support—we need someone who can anticipate needs, troubleshoot issues, and keep everything moving forward without needing constant direction.
If you love juggling multiple projects, thinking a few steps ahead, and following up like a pro, this might be the perfect fit for you!
Your Key ResponsibilitiesBe the Backbone of Daily Operations
- Manage the Director of Operations’ schedule and priorities, ensuring meetings and tasks stay on track.
- Keep projects, deadlines, and follow-ups organized—nothing slips through the cracks on your watch.
- Field calls and emails, handling what you can and escalating only the big stuff.
- Act as the go-to person for administrative support across the company, keeping everything running smoothly.
Own Problem-Solving & Follow-Up
- See a challenge? Bring a solution. We need someone who doesn’t just flag problems but also suggests ways to fix them.
- Keep an eye on moving pieces, following up with vendors, tenants, and team members to ensure things actually get done.
- Help make small decisions that improve efficiency and support the company’s goals, always keeping leadership in the loop on the bigger stuff.
Coordinate Projects & Keep Things on Track
- Oversee maintenance and vendor coordination, ensuring projects are completed on time.
- Stay on top of compliance requirements—whether it’s building inspections, vendor insurance, or lease agreements, you’ll make sure everything is in check.
- Keep records organized and up to date—from lease agreements to internal reports, we need someone who knows where everything is (and how to find it fast).
Who You Are
- A self-starter. You don’t wait to be told what to do—you jump in and figure things out.
- A master multitasker. You can juggle multiple priorities without dropping the ball.
- Detail-oriented but big-picture-minded. You care about the small things while keeping long-term goals in focus.
- An excellent communicator. Whether it’s email, phone, or in person, you know how to get your message across clearly and professionally.
- Proactive and persistent. You follow up without being reminded and keep things moving forward.
- Resourceful and solutions-driven. Instead of saying, “This isn’t working,” you say, “Here’s what we can do instead.”
What You’ll Need
- Prior experience as an Executive Assistant, Operations Coordinator, or similar role (property management experience is a big plus!).
- Strong organizational skills—keeping track of moving parts is second nature to you.
- Confidence in making small decisions that align with company goals.
- Comfort with Microsoft Office Suite, OneDrive, and property management software (bonus points if you know AppFolio!).
- A knack for prioritizing tasks, following up, and ensuring deadlines are met.
Why Join Axela Management?
At Axela, we’re a team-driven company that values efficiency, problem-solving, and a proactive approach. We need someone who’s ready to step in, take ownership, and help make our operations even better. If you’re someone who loves to keep things organized, find creative solutions, and support a growing company, we’d love to meet you!
Ready to apply? Send us your resume and a quick note on why you’d be a great fit!
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Waterbury, CT 06705
Salary : $45,000 - $55,000
