What are the responsibilities and job description for the Document Control Specialist position at Axelon Services Corporation?
Job Title : Document Control Specialist
Location : Pittsburgh, PA
Job Summary :
The primary function of the Document Control Specialist is to ensure the quality and integrity of data management while supporting project teams and ensuring compliance with Engineering Services standards.
Responsibilities :
Accountable for the implementation of existing document control specifications .
Track Engineering, Contractor, and Vendor deliverables throughout the project lifecycle, including recording revisions, revision purposes, distribution, and transmittal histories .
Ensure reliability, retrievability, and traceability of officially transmitted project data in accordance with Document Control standards and specifications .
Process incoming and outgoing correspondence in a timely manner.
Generate and update Supplier and Contractor Document Registers , maintaining accurate metadata fields.
Implement and manage squad check documentation following procedure and distribution matrices.
Prepare and submit accurate status reports based on metadata designations at the required project-specific frequency.
Align with Document Control standards , ensuring that any project-specific deviations are traceable and controlled.
Provide backup document control support for other projects as needed.
Required Skills :
Experience with Electronic Data Management Systems such as Oracle Aconex, OpenText, SharePoint (ACONEX experience preferred).
Intermediate to expert proficiency in MS Word, Outlook, and Excel .
Knowledge of deliverables management , including revision control, transmittals, document registers, and workflows .
Proven ability to implement document management systems in an electronic environment.
Strong organizational and interpersonal skills .
Education & Experience :
5-7 years of direct experience in engineering and vendor document management within the Oil & Gas (Midstream) Industry .
Preferred Experience :
Document Control experience within an energy Owner / Operator company , preferably supporting project execution .
Operations experience is a plus.
Familiarity with regulated environments such as PHMSA, FERC, DOT, PSM .
Understanding of naming schemas, data management standards, and data migration .
