Demo

Document Control Specialist

Axelon
Pittsburgh, PA Full Time
POSTED ON 2/10/2025
AVAILABLE BEFORE 5/10/2025

Job Title : Document Control Specialist

Location : Pittsburgh, PA

Job Summary :

The primary function of the Document Control Specialist is to ensure the quality and integrity of data management while supporting project teams and ensuring compliance with Engineering Services standards.

Responsibilities :

  • Accountable for the implementation of existing document control specifications .
  • Track Engineering, Contractor, and Vendor deliverables throughout the project lifecycle, including recording revisions, revision purposes, distribution, and transmittal histories .
  • Ensure reliability, retrievability, and traceability of officially transmitted project data in accordance with Document Control standards and specifications .
  • Process incoming and outgoing correspondence in a timely manner.
  • Generate and update Supplier and Contractor Document Registers , maintaining accurate metadata fields.
  • Implement and manage squad check documentation following procedure and distribution matrices.
  • Prepare and submit accurate status reports based on metadata designations at the required project-specific frequency.
  • Align with Document Control standards , ensuring that any project-specific deviations are traceable and controlled.
  • Provide backup document control support for other projects as needed.

Required Skills :

  • Experience with Electronic Data Management Systems such as Oracle Aconex, OpenText, SharePoint (ACONEX experience preferred).
  • Intermediate to expert proficiency in MS Word, Outlook, and Excel .
  • Knowledge of deliverables management , including revision control, transmittals, document registers, and workflows .
  • Proven ability to implement document management systems in an electronic environment.
  • Strong organizational and interpersonal skills .
  • Education & Experience :

  • 5-7 years of direct experience in engineering and vendor document management within the Oil & Gas (Midstream) Industry .
  • Preferred Experience :

  • Document Control experience within an energy Owner / Operator company , preferably supporting project execution .
  • Operations experience is a plus.
  • Familiarity with regulated environments such as PHMSA, FERC, DOT, PSM .
  • Understanding of naming schemas, data management standards, and data migration .
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