What are the responsibilities and job description for the Executive Administrative Assistant position at Axianta Financial Partners?
Overview
We are seeking an experienced Executive Administrative Assistant to join our team. The ideal candidate will provide high-level administrative support to an executive by handling information requests, performing clerical functions, and managing their calendar.
Responsibilities
- Manage an executive's calendar and set up in-person and zoom meetings
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and business partners
- Prepare reports, memos, letters, and other documents
- Support the planning and coordination of meetings, conferences, and events
- Handle sensitive client data with utmost discretion and adhere to company policies and legal requirements regarding data privacy and protection
- Handle office management duties such as maintaining records and ordering supplies
- Manage executive's social media profiles (Instagram, X, and YouTube)
- Provide executive administrative support as needed
Requirements
- Proven experience as an executive administrative assistant or in a similar role
- Excellent phone etiquette and customer service skills
- Strong computer literacy with proficiency in MS Office (Outlook, PowerPoint, Word, and Excel), as well as Google Suite (Drive, Sheets, Forms, Docs, and Slides)
- Exceptional organization skills with the ability to prioritize tasks
- Experience in calendar management and file maintenance
- Knowledge of event planning and project coordination
- Ability to multitask and work efficiently in a fast-paced environment
Salary : $150 - $175