Executive Assistant- Marketing Support

Job Type: Full Time, hourly

Pay Range: $22.00-$32.00 an hour

Axis Portable Air is the industry’s most disruptive and fastest-growing equipment rental company. We deliver and install portable HVAC equipment across the nation, powered by our rapidly growing network of over 30 offices—and we’re just getting started.

Our secret? A people-first culture that rewards teamwork, work-ethic, and taking ownership—literally. With our Team Ownership Program, every employee receives $10,000 in annual company profit units each year making them an owner of the business. When the company wins, you win too.

What You’ll Do:

Axis Portable Air is looking for a highly organized and proactive Executive Assistant to support our leadership team while also assisting the marketing department with administrative tasks. This role is ideal for someone passionate about marketing, eager to contribute in a fast-paced environment, and proficient in social media and design tools like Adobe Creative Suite.

Administrative Support:

• Manage and maintain marketing calendars and project timelines.
• Organize and schedule meetings, including preparing agendas and taking notes.
• Handle inventory of marketing materials and coordinate with vendors for restocking.
• Shipment of new hire packets and apparel.
• Shipments of marketing materials to our network of branches.

Marketing Coordination & Content Support:

• Assist in the creation and proofreading of marketing materials, including brochures, presentations, and social media content.
• Coordinate marketing campaigns to ensure timely execution and content distribution.
• Support email marketing efforts, including drafting content and managing audience segmentation.

Event Planning & Coordination:

• Help organize and execute trade shows and promotional events.
• Manage event logistics, including registrations, setup, and post-event follow-up.
• Collaborate with vendors and internal teams to ensure seamless event execution.

Social Media & Digital Marketing Support:

• Assist in planning, scheduling, and publishing content across multiple social media platforms.
• Monitor social media channels, engage with audiences, and respond to comments/messages.
• Track and report on social media metrics to measure performance.

Market Research & Reporting:

• Conduct research on industry trends, competitors, and customer insights to inform strategy.
• Compile findings and present insights to the marketing team.
• Assist in preparing marketing performance reports and presentations for leadership.

Cross-Department Collaboration:

• Work closely with teams across sales, operations, and HR to align marketing initiatives.
• Communicate effectively with team members and provide administrative support as needed.

What It Takes:

• Bachelor's degree in marketing, Communications, Business, or a related field.
• 1-2 years of experience in an administrative or marketing support role, preferably in a B2B environment.
• Strong organizational and project management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with social media management and email marketing tools (e.g., Hootsuite, Mailchimp) is a plus.
• Familiarity with graphic design software (e.g., Adobe Creative Suite) is highly preferred.

Personal Attributes:

• Proactive and positive attitude with a willingness to learn and take initiative.
• Detail-oriented and committed to delivering high-quality work.
• Ability to work both independently and collaboratively in a team environment

When & Where You’ll Work:

• Office-Based – This is an in-office position.
• Peak Season Demand – Expect increased workload when the company opens new offices, during peak seasons and when unexpected weather-related emergencies occur.

Why Join Axis?

• You Can Be an Owner: Each year you will receive $10,000 in annual profit units through our Team Ownership Program—when Axis wins, you win.
• You Work Hard & Be Rewarded: The busier we are, the more you earn through shared monthly bonus pools. If you’re looking for a place where your work ethic is truly recognized, you’ve found it.
• You Can Grow With Us: In 2022, Axis had 5 branches and 5 management roles. In 2025, it has 35 branches and 60 management positions—explosive growth with no end in sight. We’re redefining what’s available for those who work hard and are a great teammate to those around them. Join us, and you’ll find clear career paths, a dynamic culture, and real advancement opportunities—whether you aim to lead a team, manage a branch, try a new department/role, or even relocate to another Axis office across the US. Add shared monthly bonuses and a culture that celebrates your hard work, and the question isn’t if you’ll grow, but how far. We are growing. Will you grow with us?
• You’re Guaranteed Top-Tier Benefits: At Axis, we prioritize the well-being of you and your family by covering 100% of the monthly premiums for full-time employees' medical, dental, vision, and short-term disability insurance. To ensure affordability, we also cap the monthly premium costs for employees requiring dependent or family coverage. You’ll start with 2 weeks of paid time off annually, which increases with your tenure. You will also be eligible to participate in our 401(K) plan from day one, with the company matching up to 5% of your contributions. Additionally, we provide $50,000 in company-paid life insurance.

Axis Portable Air does not discriminate in employment on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factor.