Demo

Executive Assistant

OMG Marketing
Arizona, AZ Full Time
POSTED ON 3/24/2025
AVAILABLE BEFORE 9/20/2025

About Me:

I’m a founder and CEO of three companies; while also navigating life as a new parent. I’m juggling a lot — calendars, teams, tasks, travel, personal life — and I need a true partner who can bring order to the chaos.


I don’t need someone who waits for direction — I need someone who can think, organize, anticipate, and take action.


Your Mission:


Free up my time and mental bandwidth by taking ownership of personal, business, and logistical tasks that slow me down — and help me stay focused on high-level decisions.


What You’ll Do:


Calendar & Scheduling

• Own my calendar across personal business life

• Schedule/reschedule meetings with zero conflict

• Block time for deep work, workouts, family time, etc.


Inbox & Follow-ups

• Flag urgent emails and summarize others

• Follow up with vendors, clients, or team members

• Organize inbox and reduce digital clutter


Task Life Management

• Keep a running list of tasks and to-dos across all areas of life

• Track what’s in progress, what’s overdue, what’s next

• Create structure where there is currently chaos


Personal & Family Logistics

• Schedule doctor visits, baby appointments, household maintenance

• Coordinate deliveries, online orders, returns, groceries

• Research personal services, gifts, events, etc.


Light Business Coordination

• Liaise with my companies (marketing, ops, team members)

• Keep track of projects, people, and priorities I’m juggling

• Send reminders or pre-drafted messages to help move things forward



What I’m Looking For:

• Highly organized, proactive, and reliable

• You anticipate needs — not just react to them

• Strong communicator (written verbal)

• You love making lists, creating systems, and checking things off

• You take ownership of problems until they’re solved

• Tech-savvy with tools like Google Calendar, Notion, Slack, etc.

• Discreet and trustworthy — you’ll be handling sensitive info


Bonus Points if You Have:

• Supported CEOs or business owners before

• Worked in fast-paced, high-output environments

• Experience in marketing, healthcare, or startups

• Familiarity with newborn/family scheduling


Role Details:

• Location: Remote, U.S.-based preferred (time zone alignment)


To Apply:

Send a short video or message sharing:

1. Your experience supporting a busy executive or entrepreneur

2. A productivity system or tool you swear by

3. One way you’d make my life easier in your first week


4. AI wrote this job post, so if you actually read all this, please just send me a video of yourself explaining who you see ans why this is a good fit.


joseph@omgmarketingco.com

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