What are the responsibilities and job description for the Executive Assistant position at axiscapital?
This is your opportunity to join AXIS Capital – a trusted global provider of specialty lines insurance and reinsurance. We stand apart for our outstanding client service, intelligent risk taking and superior risk adjusted returns for our shareholders. We also proudly maintain an entrepreneurial, disciplined and ethical corporate culture. As a member of AXIS, you join a team that is among the best in the industry.
At AXIS, we believe that we are only as strong as our people. We strive to create an inclusive and welcoming culture where employees of all backgrounds and from all walks of life feel comfortable and empowered to be themselves. This means that we bring our whole selves to work.
All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin or ancestry, citizenship, physical or mental disability, age, marital status, civil union status, family or parental status, or any other characteristic protected by law. Accommodation is available upon request for candidates taking part in the selection process.
This role provides high level administrative support to the Head of North America, and other various team members, as needed.
KEY DUTIES & RESPONSIBILITIES:
• Keeps and maintains the calendar activities on daily basis, ensuring meetings, appointments and conference/video calls are kept and well organized. This may include handling incoming phone calls on multiple lines, answering email in a timely manner and liaising with other administrative assistants across the organization and externally.
• Makes and manages travel arrangements including domestic as well as complex international travel. Inputs expense reports through Concur online systems. Arrangements and expense report support for others may be requested periodically.
• Prepares presentations, documentation, and spreadsheets. Drafts correspondence for review.
• Plans department events, meetings and conferences.
• Manages and submits departmental invoices for approval through Concur online systems.
• Exercises some independent judgment and discretion within parameters of defined company or departmental policies.
REQUIRED EDUCATION/TRAINING & EXPERIENCE:
• High school diploma (or equivalent), college degree preferred
• Typically requires a minimum of 5 to 7 years of prior administrative experience supporting senior level executives
• Prior experience in an insurance or financial services company preferred.
OTHER DESIRED SKILLS & CHARACTERISTICS:
• High level of professionalism, integrity and discretion
• Excellent organizational skills, including ability to prioritize multiple tasks and work independently with little to no direction
• Excellent written and verbal communication skills, including demonstrated ability to communicate in a clear, concise manner
• High proficiency in all areas of Microsoft Office (Word, Excel, PowerPoint, Visio and Outlook) and the ability to quickly learn new systems
