What are the responsibilities and job description for the Administrative Support Specialist position at Aya Healthcare?
Aya Healthcare is seeking an Administrative Assistant in Elkridge, MD for a 3 month contract role!!
Job Title: Administrative Assistant
Location: Elkridge, Maryland
Hourly Pay: $19-22 per hour
Schedule: Monday through Friday from 8am to 430pm
Contract Length: 3 months
Onboarding Time: 2-3 weeks
Job Overview
We are looking to bring on an Administrative Assistant to work 30-40 hours per week here, on-site, in Elkridge Maryland.
- Scheduling – Scheduling an SVP and her team’s line of business, including workgroup scheduling, updating a master calendar
- SalesForce Contact Database Management – making updates, pulling extracts of contact lists
- Logistic Support for Meetings – coordinating food/drink, room set up, Zoom set up, printing materials, sharing content with participants
- Newsletter Support – working with the monthly newsletter team to break out .pdf files of content
- Team Meeting Support – prepare/print an agenda for weekly CTF team meetings, take notes, and capture action items
- Email distribution – periodic email distribution to external council and workgroup members on behalf of the SVP, VP, and Directors
The candidate will need to have:
- Experience with Microsoft products (Word, PowerPoint, Excel)
- Strong organizational skills, as well as responsiveness, follow-up, and the ability to work in a very fast paced environment.
Duties:
Essential Functions:
-Places, receives and screens telephone calls; determines nature of call and provides general information, referring more complex calls to other team members.
-Greets, screens and directs visitors, patients, sales representatives, etc.
-Schedules appointments, maintains calendars, arranges meetings and conferences, and makes travel arrangements.
-May serve as liaison to Human Resources and Payroll. May maintain payroll.
-Assists with Departmental budget.
-May assist with the application for research grants.
Qualifications
- Previous experience in a medical office setting is preferred
- Familiarity with medical billing procedures and terminology
- Strong organizational skills and attention to detail
- Ability to multitask in a fast-paced environment
- Excellent communication and interpersonal abilities
If you are a dedicated professional with a passion for healthcare administration, we encourage you to apply for this rewarding Medical Administrative Assistant position.
Job Type: Contract
Pay: $19.00 - $22.00 per hour
Schedule:
- Monday to Friday
- No weekends
Education:
- Associate (Preferred)
Experience:
- Executive administrative support: 1 year (Required)
- Microsoft Office: 1 year (Required)
- Data entry: 1 year (Required)
- Calendar management: 1 year (Required)
Shift availability:
- Day Shift (Required)
Ability to Commute:
- Elkridge, MD 21045 (Required)
Work Location: In person
Salary : $19 - $22
