What are the responsibilities and job description for the Administrative Support Specialist position at Oxford Administrative Clerk?
Job Description
The Oxford Administrative Clerk is a vital member of our team, providing administrative support to various departments and functions within the Oxford Town office. This role entails a wide range of responsibilities, including:
- Front office receptionist duties, such as assisting the public, vendors, contractors, and other customers;
- Routine office tasks like answering phones, data entry, file management, and maintenance of filing systems;
- Providing administrative support for the Town Manager, Clerk/Treasurer, and Planner;
- Managing office supplies, equipment, and building equipment inspections;
In addition to these responsibilities, the successful candidate will be expected to:
- Manage water/sewer billing, invoicing, and documentation of payments;
- Provide administrative support for the Planning Office and respond to public inquiries;
- Assist with permit applications, issue approved building permits, and manage permit files;
- Support Boards and Commissions by preparing notices, packages, and meeting minutes;
- Perform other duties as assigned.
Requirements
To be considered for this role, you must possess:
- Proficient skills in Microsoft Office (Word, Excel, Publisher, and Outlook);
- Knowledge of municipal government programs and processes;
- Able to multitask and manage time efficiently;
- Excellent communication and organizational skills;
- Efficient typing skills and computer literacy.
This is an excellent opportunity for a motivated and detail-oriented individual to join our team and contribute to the smooth operation of the Oxford Town office.
