Administrative Assistant (20-30 Hours/Week)

Finding the right fit:
We're looking to add a dynamic individual to our team in Waukesha! This is an ideal position for a dependable self-starter with strong communication and organizational skills, attention to detail, and ability to handle multiple tasks simultaneously. Enjoy this part-time opportunity (20-30 hours per week) that offers a flexible schedule within normal working business hours.

On any given day, you'll: 

• Establish a warm and welcoming atmosphere, greet visitors, answer questions via email and phone, and communicate messages as necessary.
• Create project-related documents such as reports, graphics, spreadsheets, contracts, proposals, forms, and letters that adhere to company policy, style, and format.
• Assist with coordination of meetings and office events such as charitable events, office gatherings, and award banquets.
• Manage files, make copies, prepare and collate reports, and perform miscellaneous duties as assigned.
• Collaborate with Accounting, Marketing, Human Resources, IT, and a company-wide Administrative Assistant group on various tasks, including record keeping, report generation, and database updates.
• Work closely with office staff to provide support on project, client, and general office needs.
• Order supplies and manage office mailings and shipping.
• Make travel arrangements for staff and register them for conferences and/or outings.
• Data entry for customer relationship management (CRM) database.
• Set up workspace for new hires and interns.
• Keep the office common spaces tidy and well organized.

Required Qualifications:

• A HS diploma or equivalent.
• A minimum of three years of administrative assistant experience.
• Dependable, organized, flexible, service-minded, open to learning new things, and having the ability to multi-task.
• Ability to write, edit, and proofread written materials, which may include letters, reports, and contracts.
• Proficient in MS Suite to create and import tables, charts, and graphics. 

Desired Skills and Experiences:

• Notary Public or ability to become one.
• Experience with programs such as Adobe Suite, Microsoft Publisher, and CRM systems.
• Ability to lift and carry 25-50 pounds regularly
• Understanding of the engineering industry or previous experience working for an engineering company is considered a plus.
• General financial/accounting experience is considered a plus.