What are the responsibilities and job description for the Office Coordinator position at B&G Foods North America?
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Under supervision of the Plant Manager, provide administrative support for the Ankeny Plant through preparing correspondence, meeting facilitation, planning and execution of special events, etc.
Total Rewards: Health, Dental, Vision, STD, LTD benefits available on date of hire; 5% 401(k) Match, 2x Base Salary in Life Insurance; 15 days paid vacation; 40 hours paid sick time; On-Site Cafeteria.
- Prepares correspondence, communication materials, presentations, Excel Templates and reports, for the Ankeny Plant.
- Researches information, compiles statistics, gathers and computes various data; prepares special and/or one-time reports, replies to inquiries, selecting relevant data from a variety of sources.
- Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings facilities usage, events and/or travel arrangements, as required.
- Plans and executes events funded by the culture budget; maintains annual master calendar to ensure timely planning and execution of special events.
- Manages the external vendor that performs cleaning and sanitation of the office areas.
- Maintains an accurate filing system, both electronic and physical.
- Enters and processes invoices for the plant ensuring on-time payment and accuracy.
- Prepares and distributes the Ankeny plant newsletter on a monthly basis.
- Responsible for designing, ordering, organizing and distributing all Company apparel.
- Responsible for stocking, staffing, and scheduling internal Company Store.
- Coordinates and fulfils external donation requests for product and gift baskets.
- Prepares and verifies accuracy of expense reports and forwards for approval.
- Supports team by performing tasks related to organization and strong communication; exhibits polite and professional communication via phone, e-mail and mail.
- Serves as backup receptionist and manages mail when full-time receptionist is away from the office.
Minimum Experience:
- 2-4 years of Administrative Experience
- Must be proficient with Microsoft Office Applications: Outlook, Excel, Work, PowerPoint, Publisher, OneNote.
- Adobe experience preferred
Minimum Education:
High School Diploma;
Business Administration or related field preferred.
Skills and Abilities:
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Makes timely decisions.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
Confidentiality – Demonstrated ability to maintain confidentiality.
Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities.
