What are the responsibilities and job description for the Administrative Assistant-Special Projects position at B-G Mechanical?
B-G Mechanical is part of MEP Services Northeast, a mechanical, HVAC, distributed energy, and project delivery solutions-provider and subsidiary of Equans North America. We are currently looking for an Administrative Assistant to support the President, Operations Manager of Special Projects, and Controller.
Essential Job Functions
- Process NJR forms for Special Projects.
- Purchase order entry for Special Projects Group and assist Service Division.
- Process Subcontractor contracts for Special Projects.
- Review insurance certificates for Subcontractors regularly to see what needs to be renewed and/or cancelled.
- Request new insurance certificates as needed.
- Copy and mail AIA billing forms for Special Projects Group.
- Maintain company vehicle lists. Maintain annual registration renewals.
- Prepare all the information needed for bids for Special Projects and Service.
- Update and complete all company information needed for pre-qualifications including all safety information on client’s website.
- File quarterly OSD reports for Service Department.
- Set-up files for Special Project Managers and Foreman; box old files for storage.
- Prepare Operation & Maintenance Manuals as needed.
- Arrange deliveries for jobsites between trucking companies and Foremen and/or Project Managers.
- Prepare weekly truck allocation reports for financial.
- Assist Accounts Payable with invoice entry when necessary.
- Provide phone coverage during co-worker break periods and back up during absences.
- Other duties as assigned.
Requirements
- High school diploma, additional college or business certification is valuable.
- 3-5 years of experience working in an administrative role, preferably in the construction industry.
- Ability to prioritize and complete necessary administrative tasks in a fast-paced, customer service environment.
- Computer experience of Microsoft Office products (Word, Excel and PowerPoint).
- Excellent time management, organization, and communication skills are required
- Must work well in an individual and team environment.
If you thrive in a fast-paced environment and are ready to make a difference in the HVAC service sector, we invite you to apply today and become part of our dedicated team at B-G Mechanical.
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative Assistant: 3 years (Required)
- construction: 1 year (Preferred)
Work Location: In person
Salary : $20 - $22
