What are the responsibilities and job description for the HR Generalist position at B. Green & Company, Inc.?
Position Summary:
The HR Generalist/Payroll & Benefits Administrator is responsible for payroll and benefits administration. Responsible for having general knowledge of all human resource functions. Provides support for employee benefit meetings. Promotes and maintains the B. Green’s mission, values, and culture. Provides exceptional communication and service to employees. Is directly responsible for day-to-day administration and coordination of the human resources function within the designated processes and serves as a Business Partner for the store level leadership team while balancing employee advocacy.
Essential Duties:
- Serves as a business partner with local leadership teams to create a culture of customer service, quality, integrity, and accountability wherein employees are highly engaged and empowered to successfully perform their duties and grow within the organization.
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Payroll Administration
- Responsible for compliance with all wage and hour practices.
- Provides training as needed (i.e. Managers, staff) to ensure compliance and full utilization of tools.
- Responsible for timely, accurately, and compliantly processing weekly payrolls for all sites. Audit and process payroll documents.
- Process employee data for new hires, changes, additional earnings, etc.
- Processes employee Time & Attendance data to payroll and reconcile variances. Approve and release timecards.
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Benefit Administration
- Administers all employee & volunteer benefit programs such as medical, dental, vision, HRA, disability, and 401(k) programs.
- Provide in-depth benefit presentation for all new hires. Distributes enrollment materials and determines eligibility.
- Assists employees regarding benefits claim issues and plan changes. Responds to benefits inquiries on plan provisions, benefits enrollments, and status changes.
- Enrolls employees with carriers and process life status changes.
- Employee terminations - properly record, track, and administer the steps needed to comply with COBRA law and appropriately deliver continuation of employee benefits.
- Maintains vacation and sick leave records. Supports with FMLA and ADA leave tracking and administration.
- HR Generalist
- Develops in depth understanding of payroll software and HRIS. Create reports on demand.
- Assists employees in registering for or resetting access to ADP AFN online portal.
- Responsible for maintaining records and electronic personnel files in compliance with all regulatory and licensing bodies. Responsible for the integrity of the employee data.
- Completes all assigned reporting requirements in an accurate and timely manner.
- Collaborates with HR Manager and other colleagues on various initiatives within the company.
- Participates in leadership and departmental staff meetings and attends other meetings as needed.
- Acts as backup to HR Manager, when needed.
- Perform all other duties as assigned.
Knowledge, Skills, and Abilities (KSAs):
- Professionalism. Demonstrates a high standard of professionalism reflective of B. Green & Company, Inc. Mission Statement, Vision, and Values. Builds credibility by being a role model to others.
- Job Knowledge. Competent in required job skills and knowledge; Displays understanding of how job relates to others; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Uses resources effectively.
- Customer Focus. Actively demonstrates a dedication to meeting the expectations and requirements from internal and external customers; gets first-hand information and uses it for improvements in products and services; always acts with the customer in mind.
- Decision Quality. Must be able to make good decisions based upon a mixture of analysis, wisdom, experience, and judgment.
- Interpersonal Savvy. Must be able to relate well to all kinds of people both inside and outside the organization; high level of professionalism; must be approachable and kind; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
- Judgment. Ability to exercise good judgment and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Listening. Demonstrates an ability to listen attentively and actively; has the patience to hear people out; can accurately restate the opinions of others, even when the parties disagree.
- Organization. Must be able to orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.
- Priority Setting. Spends time on what is important; zeroes in on what is critical and can quickly sense what will hinder or help accomplishing a goal; eliminates roadblocks; creates focus.
- Problem Solving. Probes all relevant sources for answers, looks beyond the obvious and doesn’t stop at the first answers; uses logic and all information available to solve difficult problems with effective solutions.
- Ethics. Treats people with dignity and respect; keeps commitments; inspires the trust of others; works with integrity and ethically; is an ambassador of the organizational values.
Education and Experience:
- Minimum of three (3) years of human resources experience with no more than two (2) years in an administrative support role.
- Two (2) years of life cycle Payroll experience, preferred.
- Two (2) – three (3) years of experience with ADP Workforce Now, must be at a minimum proficient with ADP Workforce Now.
- Must be proficient to advanced in Excel.
- Experience in retail or grocery store field preferred.
- Working knowledge of federal and state specific employment and wage and hour law.
- Demonstrated working knowledge of Microsoft Office products including Word, Excel, and PowerPoint.
The incumbent will be required to occasionally travel to other facilities, by automobile therefore a current, valid driver’s license is required. The role will rely heavily upon the incumbents’ ability to communicate clearly and as such, the ability to speak, listen and comprehend information is critical. There will be long, extensive periods of sitting while working on computer but based upon the layout of the corporate office and our retail stores, the ability to walk, stand and climb stairs is required.
Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment is based in a corporate environment. Noise level in the work environment is usually low to moderate.
Work Schedule: Full time role to equate to 45 hours or more per week. Occasionally, there may be business functions that will require your presence on additional nights and/or weekends. This is an on-site position.
General Signoff: The employee is expected to adhere to all B. Green & Company, Inc. policies and to act as a role model in the adherence to these policies.
I have read and understand this explanation and job description. I understand and accept all aspects of the above job description. To the best of my knowledge, I can perform the responsibilities outlined in the job description.
ACKNOWLEDGED: Employee Signature Date
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PRINT: Employee Name
B. Green & Company, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.