What are the responsibilities and job description for the Resort Executive Assistant position at B Hotels & Resorts?
Company Overview
Performance Hospitality is a lifestyle hotel management company committed to providing outstanding service to our guests! We manage a variety of branded, independent hotels in major US markets. We take pride in our ability to deliver exceptional guest and associate experiences by focusing on inspiring individuals through a thoughtful delivery of self-expression hospitality. We believe that providing innovative, cutting-edge practices, along with transparent communications, is a fundamental part of our commitment.
Purpose
The Executive Assistant will be responsible for assisting the Chief Operating Officer in a variety of administrative tasks to include, but not limited to screening incoming phone calls, managing calendars, arranging travel, meeting and event arrangements, and preparing reports.
Essential Functions
Qualifications
Associate degree in or related field of study or bachelor's degree preferred; 5 years of previous experience as an administrative assistant including 3 years at the executive level preferred; Experience within the hospitality industry strongly preferred. Must possess computer skills, including, but not limited to, use of Microsoft Outlook, Word, Excel, and PowerPoint. Smartsheet experience highly desirable.
Performance Hospitality is a lifestyle hotel management company committed to providing outstanding service to our guests! We manage a variety of branded, independent hotels in major US markets. We take pride in our ability to deliver exceptional guest and associate experiences by focusing on inspiring individuals through a thoughtful delivery of self-expression hospitality. We believe that providing innovative, cutting-edge practices, along with transparent communications, is a fundamental part of our commitment.
Purpose
The Executive Assistant will be responsible for assisting the Chief Operating Officer in a variety of administrative tasks to include, but not limited to screening incoming phone calls, managing calendars, arranging travel, meeting and event arrangements, and preparing reports.
Essential Functions
- Completes a broad variety of administrative tasks for the COO and other operations executives including: facilitate open communication between individuals within the Operations department, as well as to other departments in the company
- Preparing, writing, and collating departmental reports, managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings
- Welcomes guests by greeting them in person or on the telephone, answering or directing inquiries
- Coordinate meetings and conferences, both on-site and off-site; make all arrangements for the meetings including reserving conference rooms, food and beverage service, and necessary equipment
- Enters data into software system ensuring accuracy and integrity of information and updates new and changing information as necessary
- Provide clerical support for the Operations department
- Assist COO in meeting needs of direct reports
- Track various departmental due dates
- Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Perform clerical duties such as filing, photocopying, collating, faxing, mailings etc.
- Other administrative tasks as needed
Qualifications
Associate degree in or related field of study or bachelor's degree preferred; 5 years of previous experience as an administrative assistant including 3 years at the executive level preferred; Experience within the hospitality industry strongly preferred. Must possess computer skills, including, but not limited to, use of Microsoft Outlook, Word, Excel, and PowerPoint. Smartsheet experience highly desirable.
