Office Administrator

We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business.

We are looking for an Office Administrator to join our growing team. 

No travel required. Free parking, full benefits. We look forward to hearing from you! 

Please note: This role is in-office five days a week and free parking is provided.

Job Description:

Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency.

The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes.

Responsibilities:

• Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary
• Maintain and update company databases, records, and filing systems
• Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times - coordinate office maintenance and repairs as needed
• Assist with preparation of reports, presentations, and other documentation, researching as needed
• Assist with technology set-up and equipment as needed
• Run errands as necessary (Mileage is reimbursed)
• Assist in client billing monthly cycles from start to finish
• A/P and A/R when applicable
• Compliance
• Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly
• Assist is updating and maintain office policies and procedures
• Effectively communicate with team and clients, providing assistance as necessary
• Strategically manage time and prioritize work in ways that align with the company mission
• Use discretion at all times to be a trustworthy keeper of confidential information
• Adapt to changing demands and responsibilities
• Gracefully handle pressure to remain a constantly reliable resource to Management and team members
• Assist with marketing projects as needed (Social posting and creation, website upkeep etc.)
• Additional projects as needed

Requirements:

• 1-2 years of relevant professional experience
• Degree is preferred but not required
• Excellent communication skills (verbal and written)
• Organized, detail-oriented problem solver capable of managing multiple priorities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Tech savvy is a plus
• Experienced in client services environment 
• Ability to plan and manage projects independently along with ensuring high quality deliverables
• Passionate about helping others
• Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office
• Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals.
• Must have critical attention to detail and be a strong analytical thinker
• Must be an organized detail-oriented problem solver capable of managing multiple priorities
• Proven proficiency with the necessary office and financial services software packages
• Must demonstrate a humble no task is too big or too small attitude
• Must be able to pass a comprehensive background check