Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company's accounts payable process, ensuring timely and accurate processing of inventory and non-inventory invoices, and maintaining strong vendor relationships. This role is crucial in supporting the financial health of the organization and requires a solid understanding of accounting principles.

What you’ll do

• Process and review accounts payable invoices for accuracy and compliance with company policies
• Respond to vendor email inquiries, calls and monitor A/P email and invoices sent
• Pull invoices, purchase orders, receivers information from emails
• Reconcile invoices to purchase orders and vendor accounts
• Enter receipt of invoices into Sage Purchase Order module as well as non-purchase order invoices into Sage A/P
• Perform general ledger reconciliation to ensure all transactions are accurately recorded
• Conduct account reconciliations to resolve discrepancies and maintain accurate financial records
• Utilize accounting software such as OnBase, Expensify, and Sage 100 for invoice processing
• Manage vendor inquiries and resolve payment issues in a timely manner and liase between A/P, branches, customer service, salespeople, and finance team to resolve purchase order/invoice issues.
• Print weekly check runs; process checks for mailing/filing
• Assist with tax-related documentation and reporting as needed
• Support governmental accounting practices by ensuring compliance with relevant regulations
• Collaborate with team members to improve processes and enhance efficiency within the accounts payable function

What you’ll have

• · High school diploma or GED required; Associate’s degree in Accounting preferred

· 2 years of Accounts Payable experience required

· Proficient in general ledger reconciliation and account reconciliation

• Experience with double entry bookkeeping principles
• Strong data entry skills with attention to detail
• Knowledge of tax regulations and compliance requirements
• Experience in governmental accounting is advantageous
• Proficiency in using accounting software including Sage or OnBase preferred
• Excellent organizational skills with effective prioritization and follow-up and able to manage multiple tasks and adapt quickly to change
• Strong communication skills to interact professionally with vendors and internal teams
• Superior client service skills (both verbal and written) and strong active listening skills with friendly and professional demeanor
• Proven ability to work independently and in team environment
• Able to focus on details and take initiative
• Flexible and creative to resolve issues to the mutual satisfaction of parties involved
• Ability to handle sensitive information and maintain confidentiality
• Flexibility to work additional hours as dictated by business needs

If you are passionate about finance and possess the necessary skills, we encourage you to apply for this exciting opportunity as an Accounts Payable Specialist.

Benefits

• Comprehensive insurance package that includes medical, dental, vision and more
• Company paid Short- & Long-Term Disability, Life Insurance, and Accidental Death & Dismemberment
• 401(k) with employer match
• Paid holidays and generous paid time off

B2B Industrial Packaging is an Equal Employment Opportunity (EEO) employer. We are committed to having a diverse and inclusive workforce and doing our best to foster a culture and environment where every employee feels valued. Our goal is to serve our customers and help save lives. We can achieve this goal when we have the best talent working in an environment where employees feel included and recognized. Visit us online at b2bind.com to learn more.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Accounts Payable: 2 years (Required)

Ability to Commute:

• Addison, IL 60101 (Required)

Work Location: In person

Salary : $25 - $30