What are the responsibilities and job description for the Document Control Specialist position at B360™?
Position Requirements & Work Location
Deadline: 18th Feb 2025
Work Location: WMATA premises – Alexandria, Virginia, or New Carrollton, Maryland
Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM
Preferred Qualifications
* Familiarity with WMATA standard processes and procedures
DOCUMENT CONTROL SPECIALIST
Major Duties and Responsibilities
- Support capital and non-capital projects by applying appropriate and proper electronic document
- archiving procedures;
- Create and maintain projects files;
- Follow the WMATA file naming convention;
- Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
- Perform quality control checks to ensure that digital files are: Complete, Legible, Correctly oriented,
- Named consistently with the WMATA file naming convention, and
- Archived consistently with the WMATA file directory structure convention.
- Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
- Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, asis drawings, and contract close out documents in accordance with the policies and procedures set forth by the Infrastructure (INFR) Department;
- Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project
- Management Software System (PMSS) to the final WMATA repository; and
- Perform additional assignments as directed by the WMATA Task Manager.
Background and Experience Required
- Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction management), in addition to experience listed below, will be considered;
- A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
- Experience in Construction Management Applications (i.e., Procore, Prolog);
- Experience working with documents, hard copy and digital, and file management;
- Extensive experience with all Microsoft Office applications;
- Strong organizational skills;
- Experience performing quality control checks; and
- Ability to clearly and professionally communicate both verbally and written.
Preferred Qualifications
- Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information;
- Familiarity with preparing operational procedures; and
- Experience working with eBuilder, Procore, or similar applications.
Job Type: Full-time
Pay: $37.00 - $57.00 per hour
Schedule:
- 8 hour shift
Work Location: In person
Salary : $37 - $57
