What are the responsibilities and job description for the Document Control Specialist position at Luster National?
About the Position
We are seeking a highly organized and detail-oriented Document Control Specialist to join our team and play a crucial role in managing the lifecycle of critical project documents for large-scale public works infrastructure programs. This role offers the opportunity to work on impactful projects, ensuring the accessibility, security, and compliance of essential documentation while collaborating with a dynamic team of professionals. If you thrive in a fast-paced environment and excel at streamlining processes, this position is tailored for you.
This is a long term, full-time, onsite position located in the greater Washington DC metro area.
Responsibilities
- Oversee the organization, accessibility, and security of documents in both digital and physical formats.
- Maintain consistent filing structures, metadata tagging, and indexing for easy retrieval and management of documents.
- Ensure that document changes, updates, or revisions are approved, properly tracked, and recorded in the system and distributed.
- Maintain documents according to internal guidelines and policies, and regulatory requirements.
- Protect sensitive information by adhering to security protocols for document storage and distribution.
- Provide quick and efficient access to documents as requested by team members, clients, or stakeholders.
- Support archival of documents for completed projects in a manner that allows for easy retrieval if needed later.
- Conduct internal audits of documents.
- Prepare and provide documents for external audits, and records requests.
- Distribute reports related to document status, compliance, and tracking for management and auditing purposes.
- Support management of document retention and archiving schedules.
- Support management of the document lifecycle.
- Identify and resolve document-related issues.
Skills and Attributes
Minimum Qualifications
Preferred Qualifications
Compensation Details
The salary range listed for this role is $62k-$115k annually ($30-$55 hourly). The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications / licenses that have been obtained, etc.
Just LOOK at the Benefits We Offer!
Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and / or federal regulations.
This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.
Please email hiring@luster.com for accommodations necessary to complete the application process.
Salary : $62,000 - $115,000
