What are the responsibilities and job description for the Executive Administrative Assistant & Communications Support position at Bachman's Inc.?
Executive & Communications Support
Part-Time position (up to 30 hours/week): Monday through Friday
Evenings and Weekends during Peak Business Schedules
Bachman’s is committed to creating a caring environment while inspiring a passion for bringing beauty to life.
Do you want to work for a company that cares about its employees? Are you looking for a positive work environment and a team atmosphere? Don’t wait, apply now!
Job Duties:
- Work closely with the Executive Team to keep them well informed of upcoming commitments, responsibilities and events
- Act as a liaison and provide support to the Board of Directors, Shareholders and Bachman Family Limited Partnership (BFLP). Arrange and handle all logistics for board meetings, shareholder meetings and partnership meetings.
- Perform a broad variety of administrative tasks for the Executive Team such as assisting with special projects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings; organizing and maintaining Executive office files, documents and paraphernalia; maintaining contact lists; making travel arrangements.
- Coordinate all Executive Team meetings, set-up, and assist with staff meetings and events as needed.
- Manage the Executive Office activities such as replenishing office materials, providing hospitality to all guests and help create a welcoming environment, answer main phone line and respond to inquiries, and process and distribute mail daily.
- Manage Executive calendar and publish weekly meeting invites for Executive team.
- Serve as a liaison for Bachman family members
- Develop and implement policies and procedures for communicating on behalf of the Bachman’s in a way that represents the brand and core values.
- Drafting emails, memos and other communications regarding company news, responses and initiatives
- Assist with any customer issues directing their concerns to the Executive Office, ensuring resolutions are satisfactory to both the customers and the Company.
- Supervise content for all pages and continually refresh employee portal content for relevancy.
- Assist with Executive communications ensuring they are within brand.
Qualifications:
- Bachelor’s degree in Communications, Marketing, or related field.
- Minimum of 3-5 years of experience in Marketing and/or Communications.
- Proficient in Microsoft Office Suite and SharePoint.
- Superlative communication skills in all forms.
- Excellent strategic organizational, planning and coordination skills.
- Possesses a sense of urgency; is self-motivated with impeccable attention to detail.
- Ability to use tact and professionalism serving as a corporate liaison to the public and team members, including in times of extreme stress.
- Ability to portray the positive Company image and brand in all relationships, projects and communications.
- Ability to think creatively.
- Ability to take a proactive approach in resolving problems and issues.
- Ability to maintain confidentiality in matters discussed and written within the Executive Office and elsewhere.
- Ability to create, implement, and apply a budget.
Benefits:
- Employee Discount
- Life Insurance
- 401(K)
- Wellness
- Employee Assistance Program (EAP)
- PTO
Don’t settle, come grow with us!
Bachman’s is an Equal Opportunity Employer
