Administrative Assistant

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

About Back To Nature

At Back to Nature Home and Garden, we specialize in transforming high-end residential properties into exceptional outdoor spaces. We take pride in delivering a bespoke experience that reflects our clients' unique tastes and lifestyles.

Position Overview

We are seeking a highly organized and experienced Administrative Assistant to provide support to the President, Design, Construction, and Maintenance team. In this role, you will serve as the central hub for communication and documentation, collaborating internal and external stakeholders to ensure the seamless execution of luxury outdoor spaces. Your expertise will help uphold Back to Nature’s commitment to excellence, functionality, and sustainability in every project.

Key Responsibilities

• Preparing, processing, and delivering permit applications.
• Set up new projects in the CRM and maintain organized electronic files.
• Participate in weekly Design & Construction meetings and track projects using the CRM.
• Prepare materials needed for team site kick-off meetings.
• Prepare comprehensive client packets upon project completion, ensuring all necessary documentation is included.
• Print, maintain and organize character images used for sales and marketing purposes.
• Provide backup support for mainline phone calls, ensuring timely and professional communication.
• Manage invoice payments, obtain approvals, code, and file digitally.
• Coordinate meetings with architects, clients, contractors, and internal teams.
• Manage project logistics, including arranging Dig Safe filings, ordering dumpsters, scheduling police assistance, or portable restrooms.
• Conduct material research, and source required materials, including hand-selecting items when necessary.
• Maintain records, organize filing, and archive system to facilitate expeditious retrieval of information.
• Work independently and across teams in a collaborative manner to complete projects.
• Replenish essential office supplies to avoid disruptions in project operations.
  
  

Qualifications

• Minimum of 3 years of experience in administration, ideally with high-end residential projects.
• Exceptional organizational skills and keen attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft 365, including Word, Excel, Outlook, and Teams, with the ability to manage tasks and collaborate effectively.
• Proven ability to manage multiple projects and meet deadlines efficiently.
• Valid driver’s license and reliable transportation.
  
  

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)
  
  

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Position Range

$22.40 - $35.87

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.