What are the responsibilities and job description for the Executive Assistant position at Bailey CPA, LLC?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our office. The ideal candidate will possess exceptional clerical skills, strong computer literacy, and a keen ability to manage multiple tasks efficiently. This role requires a professional demeanor, excellent phone etiquette, and the ability to maintain confidentiality while handling sensitive information.
Responsibilities
- Manage and maintain calendars, scheduling meetings, and coordinating appointments.
- Prepare and organize documents for meetings, including agendas and presentations.
- Handle correspondence, including emails and phone calls, with professionalism and discretion.
- Utilize Outlook Calendar for scheduling and document management.
- Assist with file management and ensure that all documents are organized and easily accessible.
- Support front desk operations by greeting visitors and managing inquiries.
- Utilize DocuSign for document signing processes.
- Perform various clerical duties to support the team as needed.
Qualifications
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft applications (Word, Excel) and Microsoft Outlook Calendar.
- Excellent computer literacy with a strong understanding of office software.
- Familiarity with DocuSign or similar electronic signature platforms is a plus.
- Exceptional phone etiquette and interpersonal skills to communicate effectively with clients and team members.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A proactive attitude with a willingness to learn and adapt in a fast-paced environment.
Job Types: Full-time, Part-time
Pay: $23.00 - $26.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Yakima, WA 98901 (Preferred)
Ability to Relocate:
- Yakima, WA 98901: Relocate before starting work (Required)
Work Location: In person
Salary : $23 - $26