What are the responsibilities and job description for the Executive Assistant position at Melody Lane Academy?
Join Our Community as a MLA Executive Assistant!
Are you a natural organizer who loves supporting creative visionaries? Do you thrive in roles where you can make a meaningful impact?
Melody Lane is searching for a passionate and detail-oriented Executive Assistant to join our community and help our studio owner excel in both professional and personal endeavor
About Us:
At Melody Lane, we provide a third home where the performing arts teach children the skills needed to grow into responsible, compassionate, and capable members of the community. MLA curates a community where parents and guardians find partnership in parenting and uplift each other as our community pours love into each performer. Our vision is to offer meaningful, family-supporting employment where employees connect, grow, and thrive.
Your Role:
The Executive Assistant will act as a trusted partner to the studio owner, managing a diverse range of administrative, operational, and personal tasks. This role requires exceptional organizational skills, the ability to multitask, and a proactive attitude to ensure smooth operations both professionally and personally. The ideal candidate will have a passion for organization, a love of the arts, and a willingness to go above and beyond to support the studio owner and their vision.
Key Responsibilities:
Professional Support:
Manage the studio owner’s calendar, including scheduling meetings, classes, rehearsals, and events.
Handle email correspondence, draft communications, and filter incoming inquiries.
Coordinate studio operations, including staff schedules, class registration processes, and supply management.
Assist with marketing efforts, including social media scheduling, content creation, and event promotion.
Prepare reports, presentations, and meeting materials as needed.
Serve as a liaison between the studio owner and instructors, clients, and vendors.
Monitor deadlines for contracts, studio rentals, and other obligations.
Help plan events, including coordinating logistics and ensuring smooth execution.
Book and manage travel arrangements for the studio owner, instructors, or guest artists as needed.
Personal Support:
Manage personal appointments, errands, and household scheduling for the studio owner.
Assist with travel arrangements for both personal and professional trips.
Support event planning for personal and studio-related functions.
Anticipate and proactively address the studio owner’s needs to create a balanced workflow.
Qualifications
Excellent organizational and time management skills with a keen attention to detail.
Strong written and verbal communication skills.
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with scheduling and project management tools.
Ability to handle sensitive information with discretion and maintain confidentiality.
A proactive mindset and the ability to anticipate needs and solve problems independently.
Experience or interest in dance, performing arts, or creative industries is a plus but not required.
Flexible schedule and the ability to adapt to the dynamic needs of a small business environment.
Technical Qualifications:
Proficiency in email communication and texting.
Familiarity with Google Calendar for scheduling purposes.
Interpersonal Skills:
Strong customer service skills, with a passion for nurturing and caring for others.
Professional attitude and appearance, reflecting our commitment to providing a welcoming environment.
Excellent communication and interpersonal skills.
Ability to multitask and work in a fast-paced environment.
Strong problem-solving abilities and a collaborative approach to working with others.
Schedule is flexible 4 Days a week
Monday-Thursday between 10:30-7:00 pm
Compensation:
Starting compensation is between $19-$29 per hour, with opportunities for pay increases and bonuses.
How to Apply: Please submit your resume, a cover letter detailing your relevant experience and interest in the position, and two professional references to Application jobs@melodylaneacademy.com Applications will be reviewed on a rolling basis until the position is filled.
Job Type: Part-time
Pay: $19.00 - $29.00 per hour
Expected hours: 20 per week
Benefits:
- Flexible schedule
Schedule:
- After school
- Choose your own hours
- Evening shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $19 - $29
