What are the responsibilities and job description for the Executive Assistant position at Bailiwicks Enrichment Campus?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently in a fast-paced environment. This role is crucial in ensuring the smooth operation of daily activities and will involve various administrative and clerical duties. This person is an excellent problem solver and self motivating. The job requires an ability to see a need and meet it.
Responsibilities
- Manage the executive's calendar, including scheduling appointments and coordinating meetings.
- Serve as the first point of contact for visitors and clients at the front desk.
- Handle file management, ensuring all documents are organized and easily accessible.
- Perform data entry tasks accurately and efficiently.
- Assist in project coordination by tracking progress and deadlines.
- Proofread documents for accuracy and clarity before distribution.
- Provide excellent customer service by addressing inquiries and resolving issues promptly.
- Plan and organize events, including meetings, phone calls and school related activities.
- Utilize DocuSign for document signing processes as needed.
- Maintain confidentiality of sensitive information at all times.
Skills
- Proficiency in Microsoft Outlook Calendar for scheduling and time management.
- Strong clerical skills with attention to detail in all tasks performed.
- Excellent proofreading abilities to ensure high-quality documentation.
- Experience in customer service with a focus on client satisfaction.
- Ability to coordinate projects effectively while managing competing priorities.
- Familiarity with event planning processes to facilitate successful gatherings.
- Strong organizational skills with the ability to multitask effectively.
- Experience working with a school.
If you are a motivated individual looking to contribute to a dynamic team as an Executive Assistant, we encourage you to apply. Your expertise will play a vital role in supporting our executives and enhancing overall operational efficiency.
Job Type: Part-time
Pay: $19.00 - $22.00 per hour
Expected hours: No more than 25 per week
Schedule:
- 4 hour shift
Work Location: Hybrid remote in Indialantic, FL 32903
Salary : $19 - $22