Legal Assistant/Secretary (8:30-5) - Real Estate or Finance Experience preferred

Baird Holm LLP is seeking to hire a dynamic tech-savvy Legal Assistant with a minimum of 2 years of legal support experience to work with our top-notch attorneys in our Real Estate and Finance Sections. Bring your technical skills and knowledge to Baird Holm and let us help you get to the next level!

As a Firm, we are constantly evolving to continue to provide world-class, exceptional support to our internal and external clients, which requires a high degree of technical proficiency, attention to detail, and excellent communication skills, including legal vocabulary, grammar, and spelling. In return, we offer a comprehensive benefits package, FREE covered parking, relaxed business attire, casual Fridays, and flexibility for work/life balance.

Baird Holm's commitment to attracting, retaining, and promoting a diverse work force is not only integral to the legal work of the Firm, but also to serving the interests of a wide-ranging client base.

Essential Duties / Responsibilities

• Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures.
• Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact.
• Creates and assembles documents and materials for client and other presentations.
• Maintains current knowledge about processes utilized in supported practice area(s).
• Files documents electronically with the courts.
• Performs document delivery services as requested.
• Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested.
• Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications.
• Makes travel arrangements and manages registration and payment for attorney attendance at conferences.
• Processes expense reimbursements.
• Reviews and releases attorney time into Aderant for invoicing.
• Copies, scans and faxes documents as directed.
• Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and Firm meetings as requested by attorneys.
• Communicates with clients of Firm and others as requested or in attorney's absence.
• Acts as administrative liaison to other Firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)
• Assists other legal assistants in document production and other work as requested.
• Performs other duties and special projects as requested.
  
  

Requirements

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint as well as Windows operating system and other software programs used by the Firm.
• Outstanding communication and listening skills.
• Excellent command of grammar, spelling and sentence structure.
• Ability to prioritize in a multi-tasking environment.
• High degree of accuracy and ability to maintain confidentiality at all times.
• Ability to take direction.
• Ability to work independently and in a team environment as needed.
• High school diploma required, college experience preferred.
  
  

Benefits Include

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Life Insurance
• Free Covered Parking
• 401(k)
• Profit Sharing Plan
• Employee Assistance Program
• Mental Wellness Benefits
• Health Savings Account
• Flexible Spending Account
• Paid Time Off
• Holiday Pay
• Paid Parental Leave
• Employee Referral Program